Accounts Payable - Bookkeeper

POSITION SUMMARY:     

The Accounts Payable & Activity Accounts Bookkeeper supports the Business Office in ensuring district financial resources directly and efficiently reach the classroom. Primary responsibilities include Accounts Payable processing, Student Activity & Imprest Fund accounting, and maintaining full compliance with GAAP and district internal controls.

ESSENTIAL RESPONSIBILITIES:

Accounts Payable & Disbursements

• Execute 3-way matching (Skyward purchase order, receiving documentation, and vendor invoice) and verify account code allocations prior to payment processing.
• Process vendor payment batches in Skyward Financial Management.
• Reconcile p-card statements against physical itemized receipts and cardholder logs before preparing batch clearance entries in Skyward.
• Issue cash advances, verifying itemized receipts and cash returns prior to disbursement clearance.
• Manage stale check reissuance and ensure annual compliance with State Unclaimed Property reporting.

Fund Accounting, Reconciliations & Compliance

• Perform deposit accounting and monthly bank reconciliations for Imprest, Special District, and Student Activity accounts.
• Maintain Student Activity accounts in QuickBooks, generating and distributing monthly financial reports to coaches and sponsors.
• Reconcile monthly Student Activity balances in QuickBooks against Skyward general ledger control accounts.
• Enforce Vendor Master File controls in Skyward, including W-9 collection and dual-authorization verification to prevent duplicate or unauthorized vendors.
• Prepare, review, and issue annual 1099 filings across all systems and funds.

Operational Support & Internal Controls

• Maintain safe balances and manage event cash banks under strict dual-custody procedures.
• Support parent/student fee inquiries, processing student refunds and account updates for withdrawals and early graduates.
• Assist in the annual preparation of audit materials and schedules for external auditors.
• Provide backup support for Free & Reduced lunch application processing, Campus Store operations, and payroll processing as requested.
• Perform other duties as assigned by the Chief School Business Official or Office Manager.

REQUIREMENTS:

• Education: Minimum associate's degree in Accounting, Business, or related field preferred.
• Experience: Minimum of 2 years of Accounts Payable or fund accounting experience, preferably in a K-12 school environment.
• Software: Direct experience with Skyward Financial Management (School Business Suite) strongly preferred; high proficiency in QuickBooks, MS Excel, and Google Workspace.
• Accounting Knowledge: Working knowledge of GAAP, 3-way matching workflows, segregation of duties, and internal controls over disbursements.
• Professional Skills: Excellent accuracy, sound judgment, strict confidentiality, strong organization, and the ability to meet concurrent deadlines.

WORK CALENDAR:         12-month calendar (full-time) 

                                           7:30 a.m. - 4:00 p.m., Monday - Friday 

SALARY:                           $27.85/hour

BENEFITS:                        Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits                                                     as applicable

SUPERVISOR:                  Toriano Horton, CSBO

                                           Lisa Caposey, Business Office Manager