Accounts Payable Associate

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Job Description:

Schedule: Hybrid office schedule; M - TH in office
Work Location: 1120 Employers Blvd, De Pere, WI 54115
Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.
Salary, based on experience and other qualifications: up to $30 an hourly with additional bonus potential

• Assesses incoming invoices to determine proper processing channel and invoice requirements 
• Determine if invoice is PO / Non-PO or needs special attention 
• Determine for the appropriate channel if the invoice meets all requirements and conduct appropriate follow-up as necessary 
• Analyze incoming invoices for inaccurate or incomplete information and follow up with the vendor or update our system as applicable (i.e. vendor plant system assignment, incorrect vendor number) 
• If fields are missing or inaccurate from incoming invoices due to OCR (Optical Character Recognition) technology, correct that information and identify and complete “trainable” invoice fields 
• Requests vendor changes as required for new remit to records, purchasing channel updates, address changes, and updates to payment method. 
• Processes incoming postal mail ensuring all invoices received are scanned into EMP VIM timely and accurately and any checks received are scanned and routed for proper processing. 
• Execute vendors create and change audit to required controls procedures. 
• Performs invoice maintenance such as processing invoice cancellations and reversals, editing invoice numbers, etc. 
• Posts invoices through 3-way match process and resolve exceptions in collaboration with purchasing, vendors, plant contacts, cost center owners for assignments. 
• Processes credit memos. 
• Provides customer service to vendors and internal stakeholders. 
• Identifies continuous improvement opportunities. 
• Supports projects / tasks assigned.

The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.  

Qualifications & Experience:  

• High School diploma plus additional training or coursework related to accounting required; Associate degree preferred. 
• 2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department preferred. 
• Possesses an understanding of Accounts Payable systems and processes. 
• Experience in SAP system environment preferred.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams). 
• Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines. 
• Excellent customer service and communication skills. 
• Strong analytical and problem-solving skills are required. 
• Demonstrated business acumen and ability to work as a team player focused on achieving results. 
• Strong attention to detail with a high degree of accuracy. 
• Stays current on accounts payable practices and is passionate about technical aspects of the work.​ 

Physical Demands and Work Environment

Work is performed primarily in an office environment. The employee is regularly required to sit for extended periods while using a computer, and other standard office equipment. Frequent use of hands and fingers for typing and operating office technology is required. Close visual acuity is required to view electronic documents and screens. Occasional standing, walking, bending, or lifting of materials up to 15 pounds may be required. The employee is expected to maintain a safe and productive work environment that supports confidential business activities. Overtime may be required based on business needs.

EEO Statement: