Accounts Payable Analyst

Join the Million Air Dallas Team

At Million Air Dallas, our success is driven by our team members and their commitment to service. As a premier private aviation destination, we take pride in creating a professional, service-focused environment built on safety, integrity, knowledge, enthusiasm, and service. Our goal is to exceed customer expectations and provide a seamless, high-quality experience through every interaction.

Purpose of Position
The Accounts Payable Analyst supports accurate and timely financial operations by processing invoices, maintaining vendor records, reconciling accounts payable activity, and preparing payments for authorized approval and release. This role works within Microsoft Dynamics GP and banking platforms to create NACHA files, print checks, upload payment transactions, and maintain complete supporting documentation.

The position requires strong attention to detail, sound judgment, organization, integrity, and the ability to work confidently across multiple systems while meeting recurring deadlines.

Tasks and Responsibilities

• Receive and review vendor invoices for accuracy, including price, quantity, coding, and supporting documentation.
• Import or enter invoices and credit memos into the accounting system and code transactions to the appropriate general ledger accounts.
• Review and reconcile vendor statements against internal records to confirm invoices have been processed and paid correctly.
• Create and maintain vendor records in Microsoft Dynamics GP.
• Maintain vendor tax information; prepare annual Forms 1099 for vendors and the IRS and Form 1096 for IRS submission.
• Maintain positive vendor relationships and respond promptly to inquiries and payment issues.
• Reconcile credit card activity recorded in GP to statements and assist in resolving discrepancies.
• Verify and match invoices to purchase orders and receiving documentation when three-way matching applies.
• Prepare payment batches, including NACHA files and paper checks, for approval in accordance with company payment terms and policies.
• Prepare and upload authorized ACH and wire transactions through banking platforms for approval and release.
• Provide weekly cash outflow reporting to support the Chief Financial Officer's cash flow forecast.
• Ensure manual payments are recorded in the accounting system within the same week they are issued.
• Generate and analyze accounts payable aging reports to identify and resolve outstanding invoice issues.
• Assist with month-end close by preparing accounts payable accruals and reconciling accounts payable balances as needed.
• Follow established internal controls and accounting procedures to support accurate, complete, and compliant financial records.
• Monitor for potential overspending or other concerns and report issues to management.
• Maintain organized records of vouchers, invoices, approvals, and supporting documentation.
• Generate reports on accounts payable activity, vendor spending trends, and key performance indicators.
• Identify opportunities to improve accounts payable processes and recommend practical changes to management.

Note: It is not possible to list all required job duties in this description. Additional duties may be assigned based on operational needs.

Education

Bachelor's degree in Accounting, Business, or a related field preferred.

Core Competencies

Safety
Knowledge
Integrity
Enthusiasm
Service

Knowledge, Skills, Abilities, and Other (KSAOs)

• Minimum of three years of accounts payable processing experience.
• Working knowledge of Microsoft Dynamics GP or a comparable accounting system.
• Experience creating NACHA files, printing checks, and executing ACH and wire transactions through banking platforms.
• Strong attention to detail with the ability to identify data discrepancies.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional written and verbal communication skills and the ability to work effectively with vendors and internal stakeholders.
• Strong customer service skills and professional phone and email etiquette.
• Moderate proficiency with Microsoft Excel.
• Experience with Corridor software preferred.

Physical Requirements

• Work is primarily performed in an office and may require extended sitting, computer and telephone use, walking, standing, reaching, carrying, and stooping.
• May require occasional lifting, lowering, pushing, or carrying up to 25 pounds.