Accounts Payable Analyst

JOB SUMMARY

The Accounts Payable Analyst is responsible for the accurate and timely processing of the College’s accounts payable activity, including invoice review, vendor maintenance, payment processing, corporate credit card administration, and related month-end responsibilities. This position supports strong internal controls, accurate financial reporting, and compliance with College policies while working closely with employees, vendors, and the Business Office.

DUTIES AND RESPONSIBILITIES

• Manage the day-to-day accounts payable process, including reviewing, entering, and processing invoices, reimbursements, and other payment requests.
• Review transactions for proper approval, general ledger coding, supporting documentation, accuracy, and compliance with College policies.
• Process approved payments by check, ACH, electronic payment, or corporate credit card and prepare the weekly disbursement report for CFO approval.
• Maintain accurate vendor records, including required tax documentation, and research and resolve invoice, payment, credit, refund, and vendor statement discrepancies.
• Prepare annual vendor tax reporting, including applicable Forms 1099-NEC and 1099-MISC.
• Assist with administration of the College’s corporate credit card program, including cardholder setup, employee support, transaction review, documentation follow-up, and monthly reconciliation.
• Assist with month-end accounts payable close, journal entries, reconciliations, prepaid expenses, sales and use tax, copier and postage allocations, and other assigned accounting schedules.
• Review accounts payable and credit card activity for duplicate, unusual, incomplete, or incorrectly coded transactions and assist with correcting identified issues.
• Provide accounts payable documentation and schedules for the annual audit and other reporting needs.
• Support College purchasing procedures, office supply purchasing, and recurring expense monitoring as assigned.
• Communicate professionally with employees and vendors regarding purchasing, invoices, payments, documentation, and account questions.
• Provide general Business Office support and complete special projects as assigned.

SKILLS AND QUALIFICATIONS

• Associate degree in accounting, business, finance, or a related field required; bachelor’s degree preferred.
• Previous accounts payable, bookkeeping, or accounting experience preferred.
• Working knowledge of basic accounting principles, including debits, credits, and general ledger coding.
• Strong attention to detail, organizational skills, problem-solving ability, and follow-through.
• Proficiency in Microsoft Excel, Word, Outlook, and financial or ERP systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential information appropriately and work effectively both independently and as part of a team.