Accounts Payable Analyst

Our Core Values

Our core values define who we are as an organization and serve as the foundation of our code of ethics. Arbor Research expects all employees to embody and demonstrate in our day-to-day work.

• Collaborative Spirit: We expect each staff member to learn from and teach one another and ask each to exhibit curiosity and respect for the contributions of others.
• Creativity: We strive to cultivate a challenging, stimulating, and supportive environment where our employees are expected to be inquisitive, take the initiative, and demonstrate
• Credibility: Our employees are smart, thoughtful, and objective in their work. We expect them to be technically solid in their area of expertise and for those researching to demonstrate scientific rigor.
• Dedication: Our team achieves success because of our dedication to carrying out high-quality work and delivering trusted results.

Position Summary

The Accounts Payable Analyst is responsible for the accurate and timely processing of accounts payable transactions, ensuring invoices, payments, and related financial records are complete, properly coded, and processed in accordance with the organization’s policies and established procedures. This position works closely with vendors, employees, and internal departments to resolve discrepancies, respond to inquiries, maintain accurate records, and support timely payment processing. The role also assists with account reconciliations, reporting, month-end close activities, and maintaining appropriate documentation and internal controls.

The ideal candidate is detail-oriented, organized, and analytical, with strong communication and problem-solving skills. The Accounts Payable Analyst must be able to manage multiple priorities and deadlines while maintaining a high degree of accuracy and confidentiality. This position plays an important role in supporting the organization’s financial operations and fostering positive relationships with vendors and internal stakeholders.

Essential Duties and Responsibilities

• Independently perform day-to-day transactional accounting
• Collaborate and support in the preparation, examination/inspection, and analysis of accounting records to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Liaise with accounting staff and department leads to maintain the chart of accounts and assign account codes to source documents and journal
• Manage and maintain vendors, including setting up new vendors, obtaining appropriate tax forms, and the accuracy of Automated Clearing House (ACH) set-up.
• Establish net terms with contracts, managing new payee packet requests, and organizing processes for maintaining payee and vendor files.
• Support the development, implementation, modification, and documentation of recordkeeping and accounting systems, using current computer technology.
• Complete weekly processing of expense payments, request approvals from staff, and reconcile expenses of purchases.
• Support general ledger, including monthly review and reconciliation of expense accounts and sub-ledgers as assigned.
• Maintain current regulatory knowledge of annual tax filings, including 1098 and 1099
• May manage or assist in the monthly reconciliation of credit cards and expense Directly work with colleagues to resolve outstanding reconciliation issues.
• Maintain compliance and complete processing of foreign transactions to ensure proper financial statement presentation and payment of vendors.
• Stay up to date on current regulatory knowledge and manage unclaimed property processes through external reporting.
• Analyze and recommend changes to the authorized signature
• Provide annual audit support in gathering information, materials, or financial reports or
• Contribute and prepare information for special reporting projects, as requested or

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or other relevant field of study with at least 2 years of accounts payable/receiving experience OR an associate’s degree in accounting, finance, business administration or other relevant field of study with a minimum of 6 years of progressive accounts payable/receiving experience
• Solid technical aptitude in using Unanet, Costpoint, or another Deltek product
• Ability to apply working knowledge of generally accepted accounting principles (GAAP), generally accepted auditing standards (GAAS), and financial statement preparation.
• Ability to perform independent work requiring knowledge used to analyze, interpret, and make deductions from varying facts or circumstances.
• Basic proficiency with all Microsoft Office
• Strong proficiency in creating and maintaining spreadsheets in Microsoft
• Excellent verbal and written communication

Preferred

• Previous professional accounting experience working in a federal government contracting
• Base level understanding of Defense Contract Audit Agency compliance including accounting practices and timekeeping regulations required for federal
• Experience with foreign currency