Accounts Payable Specialist

Position Summary

Town Fair Tire is seeking a dependable, detail-oriented Accounts Payable Specialist to join our Accounting team. This position is responsible for accurately processing vendor invoices, maintaining accounts payable records, reconciling statements, resolving discrepancies, and ensuring payments are processed accurately and on time.

The ideal candidate is highly organized, comfortable working in a fast-paced environment, and able to manage a high volume of transactions while maintaining accuracy and strong relationships with vendors and internal departments.

Key Responsibilities

• Review, code, enter, and process vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documentation, approvals, and other supporting records.
• Prepare and process vendor payments in accordance with established payment schedules and company policies.
• Reconcile vendor statements and research outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate professionally with vendors regarding invoice and payment inquiries.
• Work closely with stores, purchasing, receiving, and other departments to resolve invoice discrepancies.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Review employee expense reports and other reimbursement requests when applicable.
• Assist with month-end and year-end accounting procedures related to accounts payable.
• Research aged or outstanding accounts payable items and assist with account reconciliations.
• Help maintain accurate vendor information, including payment terms and required documentation.
• Assist with new vendor setup and maintenance of existing vendor records.
• Identify potential duplicate invoices, billing errors, or unusual transactions before payments are issued.
• Follow established internal controls and accounting procedures.
• Assist the Accounting department with special projects and additional responsibilities as needed.

What We're Looking For

The successful candidate will be someone who takes ownership of their work, catches discrepancies before they become problems, follows through on outstanding issues, and understands the importance of accuracy and timely payments.

Town Fair Tire operates a large, fast-paced retail organization, so the ability to remain organized and productive while handling a significant volume of invoices and vendor activity is essential.

About Town Fair Tire

Town Fair Tire has built its reputation by providing customers with quality products, competitive pricing, and outstanding service. Our continued growth depends on dedicated employees working together across our stores and corporate support departments.

We are looking for an Accounts Payable professional who will bring the same commitment to accuracy, service, teamwork, and accountability to our Accounting department.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous accounts payable, bookkeeping, accounting, or related office experience preferred.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and reconciliation skills.
• Professional written and verbal communication skills.
• Comfortable communicating with vendors, store personnel, management, and other departments.
• Proficiency with Microsoft Excel, Outlook, and general business software.
• Experience working with accounting, ERP, or accounts payable systems is preferred.
• Ability to handle confidential financial and business information appropriately.