Accounts Receivable/Accounts Payable Specialist

JOB TITLE: Accounts Receivable/Accounts Payable Specialist

REPORTS TO: AR Assistant Manager/Assistant Controller

HOURS: 40 Hours Per Week 

CLASSIFICATION: Non-Exempt

SUMMARY: The Accounts Receivable/Payable Specialist will be primarily responsible for monthly billing, in addition to assisting with the accounts payable process and other duties. 

Benefits and What We Offer:

• Opportunities for growth and professional development.
• Generous paid time off (13 paid holidays, 10 days of EPTO, 12 sick days).
• Competitive salary and benefits package. Health, dental, vision, Aflac, and life insurance $25,000.00
• 403(b) retirement plan available on the first day of work. After working 1000 hours, Step Up matches 3% of the 6% the employee contributes.

DUTIES: The following list identifies the essential functions of this position but does not limit other duties that may be assigned:

• Prepare, review, and process monthly program service grant and contract billings processes to ensure optimal revenue cycle.
• Completing and tracking program member reimbursement claims.
• Verify payment summary vouchers (PSVs) for accuracy and regulatory compliance. 
• Analyze denied claims, investigate discrepancies, and liaise with necessary parties to secure maximum reimbursement.
• Maintain meticulous documentation of submitted claims, payments, denials, and follow-up activities. 
• Reconcile incoming daily cash receipts and maintain the corporate cash ledger.
• Formulate and distribute complex Accounts Receivable program invoices under strict deadlines.
• Aggregate and audit source documentation, including benefits records, check copies, and timesheets.
• Support Accounts Payable closing activities by identifying accrued liabilities and ensuring proper period matching.
• Deliver critical documentation and analytical support for internal, external, and funder audits.

SKILLS: Good typing and data entry skills; Microsoft Office Suite knowledge. Intacct or similar enterprise level accounting software a plus; good organization skills and adequate verbal and written communication skills. A candidate should be a quick learner, with a strong ability to adapt to change. 

QUALIFICATIONS: 2-3 years of accounts receivable and payable experience. Previous non-profit history is helpful.

EXPECTATIONS FOR REMOTE WORK: Approved work location (4th street or the address on file), Change in work location or traveling – approval needed from management, Timekeeping requirements are the same, Communication and responsiveness are expected to be maintained same as in office.

SUPPLEMENTAL INFORMATION: Work with people experiencing homelessness whether on the streets, in shelters or other places of habitation or services, may present inherent challenges and difficulties such as: exposure to bed bugs or other infestations, unpleasant smells or odors, individuals who may have poor hygiene or unclean homes due to homelessness, mental health symptoms, or poverty. Additionally, in working with our members, employees may encounter instances of profanity, sexually explicit or derogatory language, or verbal or physical expressions of anger and trauma. Very rarely do these situations ever escalate to physical contact, and negative or derogatory communication patterns can often be negotiated successfully. All direct care staff are provided adequate training to develop skills to deescalate crisis situations that may arise and Step Up has established procedural safeguards for all employees to mitigate (but not eliminate) these inherent risks of employment.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; handle or feel; reach with hands and arms; talk; and hear. The employee is frequently required to walk, balance, stoop, kneel, and/or crouch. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Keyboard data entry required.

Step Up utilizes the principles of trauma-informed care and mental health recovery. These principles inform our Core Values of Hope, Wellness, Voice and Choice, Respect, and Collaborative Relationships. As representatives of Step Up, employees agree to adhere to these values in their interactions with members, colleagues, supervisors, and associated community members.

STEP UP CORE VALUES

HOPE – We believe all people have the capacity for positive growth and change. We use hope to inspire and motivate ourselves, our members, our colleagues, and our community.

WELLNESS – We believe in promoting a culture that supports healthy and fulfilling lives. We use a supportive environment to foster well-being for ourselves, our members, our colleagues, and our community.

VOICE AND CHOICE – We believe in the right to choose and be heard. We use voice and choice to create meaningful outcomes and empowerment for ourselves, our members, our colleagues, and our community.

RESPECT – We believe in promoting interactions that are non-judgmental, transparent. We use respect to guide all of our words and actions with ourselves, our members, our colleagues, and our community.

COLLABORATIVE RELATIONSHIPS – We believe in forming partnerships to share resources, knowledge, and experiences. We use collaborative relationships to strengthen accomplishments for ourselves, our members, our colleagues, and our community.

Step Up provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws.

STEP UP IS AN EQUAL OPPORTUNITY EMPLOYER

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