Accounts Payable Administrator

H2O America is actively seeking talented, driven and effective applicants for the position of Accounts Payable Administrator to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. 
H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve.

The Accounts Payable (AP) team is part of the Accounting & Finance function and plays a critical role in maintaining compliance and operational excellence for H2O America. This team is responsible for ensuring vendors, suppliers, and service providers are paid accurately and on time. They serve as a business partner to the organization to support and train on the self-service features such as the AP invoice payment software and company credit care program. This team regularly troubleshoots issues and works with various stakeholders, including Accounting leadership and ITS, to improve the AP function.

Position Overview:

This role is responsible for supporting accounts payable operations for H2O America to ensure financial integrity and regulatory compliance. This role assists with invoice processing, payment runs, and reconciliations, while maintaining robust documentation for reporting and auditing purposes. They assist with month-end and year-end close activities, tax filings, and compliance tasks. Success in this role requires attention to detail, familiarity with accounting principles, and strong organizational skills to maintain efficient operations. 

Occasional domestic travel may be required for this role.

Accounts Payable Responsibilities:

·        Executes routine accounts payable processes (incl. invoice processing, payment disbursement).

·        Assists with routine reconciliations of vendor statements and resolves routine discrepancies. Escalates as needed. Maintains vendor files (incl. vendor statements, aging reports).

·        Supports and assists with payment runs (incl. check, ACH, P-Card disbursements) while ensuring accuracy and compliance.

·        Assists with routine P-Card expense reconciliations. Executes timely reporting and resolves escalates of discrepancies.

·        Supports the onboarding process by issuing P-Cards and setting up new hire accounts.

·        Assists in preparation of 1099 tax forms and ensures that required tax documentation is collected and submitted in regulatory compliance.

Additional Responsibilities:

·        Assists on reconciliations and preparations on on AP ledger to the general ledger. Escalates discrepancies.

·        Accurately completes documentation related to AP month-end/year-end close procedures.

·        Assists with preparation of accurate financial reports, statements, and summaries for submission to stakeholders and regulatory bodies.

·        Assists with auditing and SOX procedures by maintaining accurate financial documentation and responds to auditor/SOX inquiries.

·        Executes routine compliance tasks and ensures adherence to related policies and procedures.

·        Required to complete occasional evening and weekend work to meet deadlines or address emergencies as needed.

·        Performs other duties or special projects as required or assigned.