Accounts Payable Accountant

Role summary

Process and manage accounts payable transactions across multiple countries; prepare and support payment proposals; post and reconcile vendor invoices in SAP ERP 6.0; operate payment execution tools (Alusta or equivalent). Ensure accuracy, compliance with company policies and timely payment to vendors; perform AP reconciliations to the GL, record accruals for pending invoices and manage vendor communications. Support timely month end close and meet reporting deadlines.

General responsibilities and activities

• Ensure accuracy and completeness of AP transactions (invoice processing, GR/IR clearing, credit notes) in SAP ERP 6.0.
• Prepare and support payment proposals and coordinate payment execution with treasury/banks; meet payment cutoffs and month end deadlines.
• Maintain vendor account reconciliations, resolve vendor queries, and support month end AP reporting and close activities to meet reporting deadlines.

Key responsibilities and activities

• Receive, validate and post vendor invoices and credit notes in SAP ERP 6.0 according to invoice tolerances and approval workflows.
• Prepare, review and submit payment proposals (local and regional); ensure timely cutoffs and accurate bank/payment file generation.
• Match and clear GR/IR items, PO invoices and non PO invoices; process manual payments and vendor advances as required.
• Reconcile vendor statements, investigate discrepancies and drive timely resolution with vendors and internal stakeholders; handle day to day vendor communications.
• Perform AP reconciliation to the General Ledger (GL) and resolve variances in coordination with Finance/GL owners.
• Record and manage accruals for pending invoices and ensure accurate month end cutoffs and reporting.
• Perform periodic sampling tests for self audit and support internal/external audit requests.
• Perform periodic vendor master data checks and raise change requests per governance (coordinate with Master Data team as needed).
• Support EBT/end to end testing and system changes that affect AP processes; validate results and assist in cutovers.
• Generate regular and ad hoc AP reports and analysis to support decision making and audit requests; ensure reports are delivered on schedule.
• Author and maintain AP process documentation, work instructions and quick reference guides; provide user support and training to internal stakeholders.
• Participate in process improvement initiatives and automation efforts to improve efficiency and reduce errors.

Personal qualities

• Strong attention to detail with a methodical approach to transaction validation and problem solving.
• Responsive to business stakeholders and able to explain AP concepts clearly, while persistent in ensuring compliance with company standard procedures.
• Committed to meeting deadlines and willing to go the extra mile to support payment runs, month end close and urgent stakeholder needs.
• Collaborative team player who can work with cross functional and cross cultural stakeholders.

Required Skills & Experience

Skills & Experience – Essential

• Minimum 3 years’ AP experience in an ERP environment; hands on experience with SAP ERP 6.0 is required.
• Experience preparing payment proposals and operating Alusta (or equivalent) payment/treasury platform.
• Adequate Excel skill (formulas, pivot tables, lookup functions); comfortable with basic data manipulation and reconciliation.
• Solid understanding of AP processes: invoice posting, GR/IR, payment runs, vendor reconciliations, accruals and withholding/tax handling.
• Adequate written and verbal communication skills in English (required); proficiency in Chinese, Japanese, Thai or Vietnamese is an advantage.
• Experience supporting multi country AP operations or working with regional stakeholders.
• Diploma in Accounting, Finance, Business or related discipline (minimum requirement).

Skills & Experience - Desirable

• Experience with AP automation tools, electronic invoicing platforms or RPA.
• Familiarity with reporting/BI tools (Power BI, Tableau) or basic SQL for analysis.
• Prior experience in manufacturing, distribution or multi entity corporate environments.
• Additional language skills relevant to supported countries.