Reports to Finance Director

Supervises None. No employee supervisory or student oversight responsibilities.

Employment status Part-time | Nonexempt

Position Summary

Under the general supervision of the Finance Director, the Part-Time Accounting Technician performs assigned entry-level technical accounting and clerical duties for New Horizons Regional Education Centers. The position supports accounts payable, payroll related billing, student activity funds and financial records. Assignments and priorities are established to fit the part-time schedule, with timely communication and handoffs to maintain continuity of finance operations.

Essential Responsibilities

Accounts payable Assist with accounts payable as needed to process and record assigned payments, distribute payments to programs or send them to vendors as appropriate, and maintain supporting accounts payable documentation. Follow required review and approval procedures.

Employee benefit support Verify assigned employee benefit liabilities. Report discrepancies promptly and coordinate completion of time-sensitive items with designated finance and payroll staff.

Work coordination Coordinate priorities and deadlines with the Finance Director. Communicate the status of pending orders, payments, billing, and other assignments, and arrange clear handoffs for items requiring attention outside the assigned schedule.

School division billing Prepare and process school division tuition invoices. Correlate assigned special education billing information with the Special Education Department. Monitor substitute use in designated Special Education accounts.

Program receipts Assist as necessary with the receipt of cash payments or special activities as assigned. Maintain accurate documentation and follow established cash handling procedures.

Records and documentation Maintain organized accounting files; enter financial data accurately; and prepare financial documentation for assigned reports. Protect confidential financial and employee information.

Finance office support Respond to telephone and in-person inquiries about routine finance matters within the assigned role, and refer questions requiring additional authority or expertise. Assist with monthly accounting processes as assigned.

Student activity funds Assist and supervise program financial secretaries and oversee student activity fund reporting.

Core Competencies

Accuracy; attention to detail; dependable follow-through; confidentiality; organization; clear written and verbal communication; teamwork; sound judgment within assigned authority; and consistent adherence to accounting and purchasing procedures.

Qualifications

Education and experience High school diploma, including or supplemented by bookkeeping and accounting courses, and some bookkeeping, account clerical, or related experience; or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Preferred qualifications Associate degree in accounting or finance administration desirable.

Knowledge and practical skills Good knowledge of technical accounting, purchasing, payroll, and/or bookkeeping principles, terminology, and practices. Ability to follow financial procedures, compose clear correspondence, use a computer keyboard, and enter data accurately and promptly. Ability to communicate effectively with administrative and school staff, vendors, and the public.

Working Conditions

Work occurs in an office environment with normal, everyday office risks. Duties involve sitting, standing, walking, operating office and communications equipment, and carrying light equipment and supplies. Work is performed on an assigned part-time schedule, with priorities coordinated to support purchasing, payment, payroll, and reporting deadlines.

Other Duties and Scope

This job description summarizes the general nature and level of work and is not an exhaustive list of duties, responsibilities, or qualifications. The Part-Time Accounting Technician performs other related duties as assigned, consistent with the role and part-time schedule. Work follows New Horizons Regional Education Centers policies and procedures and the Finance Director’s instructions. Responsibilities may be revised as organizational needs change.