Accounting Specialist

POSITION SUMMARY

The Accounting Specialist supports the Accounting Department by performing accounts payable, accounts receivable, general accounting, and month-end closing activities. This position is responsible for maintaining accurate financial records, processing transactions timely and accurately, reconciling accounts, and providing administrative support to ensure the smooth operation of the accounting function. The Accounting Specialist works closely with the CFO and internal departments to support financial reporting and maintain strong vendor and customer relationships

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Process accounts payable transactions, including invoice entry, coding, matching supporting documentation, and preparing payments.
• Process accounts receivable transactions, including customer invoicing, cash application, collections support, and account maintenance.
• Monitor outstanding receivables and follow up with customers regarding past-due balances.
• Maintain vendor records and respond to vendor inquiries related to payments and account status.
• Record daily accounting transactions and prepare journal entries as assigned.
• Reconcile bank accounts, credit card statements, and selected general ledger accounts.
• Assist with monthly, quarterly, and year-end closing procedures.
• Prepare account reconciliations and supporting schedules for financial reporting.
• Organize and maintain accounting records and documentation in accordance with company policies.
• Assist with audits, tax filings, and other financial reporting requirements by providing requested documentation.
• Collaborate with internal departments to resolve billing, payment, and accounting discrepancies.
• Provide administrative and accounting support to the CFO and Accounting Department as needed.
• Present a professional and positive image of the company through courteous and effective communication with customers, vendors, and employees.
• Perform other duties and special projects as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy and attention to detail
• Strong organizational and time-management skills
• Analytical and problem-solving abilities
• Effective verbal and written communication skills
• Dependability and accountability
• Professionalism and integrity
• Ability to maintain confidentiality of financial information
• Ability to prioritize multiple tasks and meet deadlines
• Teamwork and collaboration
• Commitment to safety and company policies

SKILLS AND ABILITIES

Education

High School Graduate or General Education Degree (GED)

Experience

Minimum of 2 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
Experience with month-end close activities and account reconciliations preferred.

Experience working in a manufacturing environment and/or ERP system preferred.

Computer Skills

Proficient in Microsoft Office Suite, with advanced Excel skills preferred.
Experience using ERP/accounting software in a manufacturing environment preferred.
Ability to learn new software systems and reporting tools quickly.

Certificates & Licenses

-

Other Requirements

Strong customer service mindset when interacting with vendors, customers, and employees.

Ability to work independently while managing multiple priorities and deadlines.