Accounting Specialist

EQUAL EMPLOYMENT OPPORTUNITY

Equal Employment Opportunity (EEO) has been and will continue to be a fundamental principle at the Library. Employees are hired on the basis of their qualifications, without regard to color, race, religion, sex, sexual orientation, gender identification, gender presentation, age, national origin, or a disability or other status protected by law or the Library's policy. Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. 

WORKING AT EVANSVILLE VANDERBURGH PUBLIC LIBRARY

At Evansville Vanderburgh Public Library (EVPL), we cultivate curiosity by creating wonder, and we envision communities united through shared exploration and understanding.

Bring your whole self to work each day and be authentically you. You bring a unique perspective and life view to the work we do for and with our community. As an EVPL employee, you should feel supported and empowered to think forward and to problem solve with your colleagues. At EVPL your voice, your lived experiences, and YOU matter! Each individual adds to the team as a whole, and every role makes a difference in how we impact Evansville and Vanderburgh County.

FT Accounting Specialist

Starting pay: $64,040/year

Hours: Full-time 40 hours weekly

 Full-time Employee Benefits

POSITION SUMMARY

The Accounting Specialist is responsible for the financial management of the library auxiliary organization(s), projects, programs, and grants including alignment of financial disbursements with designated budgets, grants, and projects. The Accounting Specialist records and processes financial transactions, maintains contractual agreements, and oversees record retention archives. The Accounting Specialist follows Generally Accepted Accounting Principles and ensures the library’s compliance with local, state, and federal requirements, and serves as backup payroll processor for the Assistant Finance Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

In cooperation with the Director of Finance, the Finance Team, and other colleagues, the Accounting Specialist will advance the library’s mission, vision, strategic priorities, and brand. Responsibilities include but are not limited to:

• Manage auxiliary library organization budgeting, transaction recording, reconciliation, and reporting in collaboration with organizational leadership.
• Manage programming, special fund accounts, and external project funds to ensure financial accountability, and account standards and compliance statutes are in alignment with external funding requirements.
• Coordinate the financial information and records for grants, sponsorships, and external funding application requests; complete required reporting.
• Maintain a register of the library’s contractual agreements, ensuring terms and conditions are up to date and fulfilled.
• Ensure the record retention schedules are kept current and the document destruction requests are submitted in accordance with archival guidelines.
• Safeguard assets and resources through adherence to internal controls.
• Support departmental functions such as receipting revenue, records and contract management, capital project debt management, payroll processing, purchasing function, accounts payable processing, and other miscellaneous functions.
• Participate in special projects, or other duties, as assigned.

QUALIFICATIONS;

Basic:

• Bachelor's degree in Accounting, finance, or related field.
• 3+ years' experience in working in governmental fund accounting.
• 3+ years' experience accounting with nonprofit and philanthropic administrative finances.
• 3+ years' experience implementing Generally Accepted Accounting Principles.
• Proficient in Microsoft Office Suite, specifically Word and Excel, as well as Google Suite products.
• Must possess a valid driver's license and have reliable transportation.

Preferred:

• 1+ years' experience processing payroll.
• 1+ years' experience in a public library setting.
• Strong organizational, analytical, and communication skills.
• Excellent problem-solving skills with sound judgement and governance in a position of trust.
• A continuous learner with a welcoming attitude, a collaborative work ethic, and a desire to go above and beyond to serve our diverse community.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the regular exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force. Work regularly requires sitting, speaking or hearing, using hands to finger, handle, or feel, lifting, and repetitive motions. Work frequently requires reaching with the hands and arms. Work occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, and pushing or pulling.

This position has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels.

Work requires preparing or analyzing written or computer data, operating machines, and observing general surroundings and activities. Work has no exposure to environmental conditions. Work is generally in a moderately noisy location (e.g. business office, light traffic.)