Accounting Coordinator

The Accounting Coordinator is responsible for maintaining the petty cash drawer, managing gas cards issued to clients, tracking general Visa cards, processing cash receipts, preparing bank deposits and performing various office support and bookkeeping functions for all companies.

Performance Standards

1.       Abide by OPG#005: Corporate Compliance Plan and its Code of Conduct.  

2.       Implement the decisions of your immediate supervisor or managers within your chain of command.

3.       Exhibit sensitivity to the clients’ cultural and socioeconomic characteristics.

4.       Provide a positive role model for the students at all times through appearance, attitude, and behavior.

5.       Attend all in-services, General Staff Meetings, and meetings called by their supervisor.

6.       Work harmoniously and effectively with co-workers.

7.       Accomplish objectives and consistently produce satisfactory work.

8.       Is faithful in reporting to work, staying on the job, and helping to meet institutional emergencies.

9.       Communicate effectively, both verbally and in writing.

10.   Comply with department guidelines, the Organization and Personnel Guidelines, and all expectations set by Gibault’s administration.

11.   Follow confidentiality protocol regarding any client, staff or company matter.

12.   Maintain the physical condition of facilities in your area of responsibility, including the general Business Office area.

13.   Receipt all incoming payments into the accounting software.

14.   Prepare daily bank deposits and summary reports for each day’s activity.

15.   Copy and maintain supporting documentation for cash receipts and deposits.

16.   Maintain and balance petty cash drawer on a daily basis.

17.   Order, manage and reconcile gas cards issued to clients.

18.   Track general Visa cards, maintain usage logs and collate receipts.

19.   Accounts payable processing and other general office functions as assigned by the CFO.

20.   Maintain other records as directed by the CFO.

21.   File and organize financial documents, including boxing up documents for storage annually.

22.   Help prepare and type reports as assigned.

23.   Serve as departmental receptionist, which includes screening visitors and phone calls.

24.   Provide great customer service with a pleasant demeanor.

25.   Coordinate and work with the auditors regarding annual audit.

26.   Maintain up-to-date and accurate files of accounting records and documents.

27.   Responsible for accuracy of Accounting Records which include but are not limited to the General Ledger, Accounts Receivables, Accounts Payable, and other financial reports as defined by the organization.

28.   Create spreadsheets and related financial documents as requested.

29.   Assist other staff members during times of peak workloads when needed.

30.   Backup departmental positions during absences. Be able to perform basic tasks of the given position.  Essential tasks include but are not limited to: maintain petty cash drawer, accounts payable, accounts receivable, accounts receivable billing, and utilization of Sage Intacct software and Point Click Care software.

31.   Take regular inventory of own emotional well-being. Develop and adhere to a self-care plan to promote wellness and prevent burnout.

32.  Perform all other duties as assigned.

#GAJC

• Specified Associate's Degree in accounting or related field or at least two years of related experience in an office environment preferred.
• Possession of a valid driver's license with reliable transportation.
• Submit to and pass all required background checks.