Accounting Coordinator

Accounting Coordinator

Cleveland, OH | Part-Time

Comfort Systems USA Ohio is looking for a highly organized, detail-oriented Accounting Coordinator to support the day-to-day accounting and administrative operations of our Cleveland office.

This is a great opportunity for someone with experience in accounts payable, accounting support, bookkeeping, or a similar role who enjoys solving discrepancies, keeping records organized, and helping a busy team stay on track.

As the Accounting Coordinator, you will support accounts payable, vendor management, customer payment application, job-cost documentation, recordkeeping, and recurring accounting deadlines while working closely with accounting, purchasing, project teams, vendors, and customers.

What You'll Do

Accounts Payable & Vendor Support

• Process, code, and enter vendor invoices accurately and timely.
• Work with purchasing personnel and internal team members to resolve invoice, purchase order, pricing, coding, and documentation discrepancies.
• Set up new vendors and maintain required vendor and subcontractor documentation, including W-9s, certificates of insurance, and tax-exemption records.
• Review and reconcile vendor statements to identify missing invoices, unapplied credits, duplicate charges, and other discrepancies.

Accounts Receivable & Accounting Support

• Apply customer payments and checks accurately and timely.
• Assist with routine customer account and billing inquiries and provide supporting documentation as needed.
• Maintain accurate and organized accounts receivable records and reports.
• Support recurring accounting deadlines and month-end activities.

Project, Document & Office Support

• Maintain invoices, accounting records, and project documentation within SharePoint and other designated systems.
• Perform filing, scanning, document management, and record maintenance.
• Respond to routine accounts payable and accounts receivable questions from vendors, customers, and internal team members.
• Provide backup support to other accounting team members as needed.
• Assist with general office responsibilities, including answering the main phone line and door, sorting mail, and ordering office supplies.

What We're Looking For

• 2+ years of experience in accounts payable, accounting support, bookkeeping, or a related financial or administrative role.
• Strong attention to detail and the ability to identify, research, and resolve discrepancies.
• Excellent organization, time management, and follow-through.
• Ability to manage multiple priorities and recurring deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Word and Excel.
• Ability to learn new accounting systems, processes, and technology.
• Ability to appropriately handle confidential financial and business information.

Preferred Experience

Experience in any of the following is a plus:

• Accounts payable and vendor statement reconciliation
• Purchase orders and job costing
• Construction or project-based accounting
• Vendor compliance documentation
• Sales tax and tax-exemption documentation
• ERP or accounting systems
• SharePoint and electronic document management

Who Will Thrive in This Role

• Takes pride in accuracy and organization.
• Notices when something doesn't look right and takes the initiative to investigate.
• Follows through and doesn't let questions or discrepancies fall through the cracks.
• Works independently while remaining collaborative and responsive.
• Enjoys being part of a team and helping keep accounting and office operations running smoothly.

Compensation & What We Offer

• Hourly pay range of $21.00–$27.00 per hour, commensurate with experience, qualifications, and business needs.
• Part-time schedule, typically 20–25 hours per week.
• Training and professional development opportunities.
• A supportive, collaborative team environment.
• Opportunities for long-term career growth within Comfort Systems USA Ohio and the broader Comfort Systems USA network.

If you are detail-oriented, dependable, and enjoy being the person who keeps things organized and moving forward, we would love to hear from you.