Accounting Clerk/Specialist

[Job Summary]

The Accounting Clerk supports the Accounting Department by performing a variety of administrative, bookkeeping, and accounting support functions. This position requires a high level of accuracy, organization, and attention to detail while managing large volumes of data entry, paperwork, and financial documentation. The Accounting Clerk is responsible for maintaining organized records, processing financial transactions, responding to customer and vendor requests in a timely manner, and ensuring accounting tasks are completed accurately and on schedule.

This position is best suited for an individual who is proactive, highly organized, self-motivated, and naturally follows through on tasks without needing frequent reminders. The successful candidate enjoys keeping work organized, managing multiple priorities, meeting deadlines, and ensuring nothing falls through the cracks while working independently. The ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information is essential.

[Job Description]

- Perform high-volume, accurate data entry into the company's accounting and business systems.

- Process invoices, payments, receipts, and other financial transactions in a timely manner.

- Assist with Accounts Payable and Accounts Receivable functions, including payment posting, invoice processing, account maintenance, and collections follow-up.

- Maintain organized accounting records through accurate filing, scanning, and document management.

- Manage large volumes of paperwork while ensuring documentation is complete, accurate, and easily retrievable.

- Monitor pending requests and proactively follow up with customers, vendors, and internal departments to ensure timely resolution of outstanding items.

- Answer incoming telephone calls professionally and place outgoing calls as needed to obtain information, resolve issues, or provide updates.

- Respond to customer and vendor inquiries in a courteous, timely, and professional manner.

- Perform routine account reconciliations and assist in identifying and resolving discrepancies.

- Prepare reports, spreadsheets, and supporting documentation as requested.

- Assist with month-end closing activities and other accounting projects.

- Maintain organized electronic and paper filing systems in accordance with company record retention practices.

- Maintain confidentiality of financial records and company information.

- Prioritize daily workload to ensure deadlines are consistently met.

- Work independently with minimal supervision while recognizing when issues require management's attention.

- Communicate effectively with coworkers and management regarding outstanding items and workload priorities.

- Perform other duties as assigned.

- Associate degree in Accounting, Business Administration, Office Administration, or a related field preferred; equivalent education and/or relevant work experience will be considered.

- Previous experience in bookkeeping, accounting support, office administration, banking, payroll, or a similar detail-oriented office environment preferred.

- Experience performing high-volume data entry and maintaining organized records is preferred.

- Proficiency in Microsoft Office, including Excel, Word, and Outlook.

- Experience using accounting or ERP software is preferred but not required.

- Ability to learn new software systems quickly.

Knowledge, Skills & Abilities

- Exceptional attention to detail and commitment to accuracy.

- Strong organizational and time management skills.

- Ability to prioritize multiple tasks while meeting deadlines.

- Self-motivated with the ability to work independently and manage workload without constant supervision.

- Demonstrated ability to follow through on assignments and ensure pending tasks are completed.

- Strong written and verbal communication skills.

- Professional telephone etiquette and customer service skills.

- Ability to maintain confidentiality of sensitive financial and employee information.

- Strong problem-solving skills and the ability to identify discrepancies.

- Dependable, reliable, and accountable with a strong work ethic.

- Ability to maintain organized paper and electronic filing systems.

- Comfortable working in a fast-paced office environment with changing priorities.

- Demonstrates initiative and does not require frequent reminders to complete assigned responsibilities.