AP Accounting Clerk

ACCOUNTS PAYABLE CLERK - JOB DESCRIPTION

WHAT YOU’LL DO

As the Accounts Payable Clerk, you will be responsible for accurately processing a high volume of vendor invoices while ensuring payments are completed on time and in accordance with company policies. You will prioritize daily invoice processing to avoid late fees, maintain accurate financial records, and resolve discrepancies through detailed research and vendor communication.

You will perform three-way matching between invoices, purchase orders, and receiving documents to verify accuracy before payment. In addition, you will reconcile vendor statements, investigate pricing discrepancies, process credits, maintain vendor master data, and support the onboarding of new suppliers.

Success in this role requires exceptional attention to detail, strong analytical skills, and the ability to manage multiple priorities while maintaining accuracy. You will work closely with Purchasing, Receiving, and other departments to resolve invoice issues and help ensure the integrity of our financial records.

WHO WE ARE

WHAT DO WE DO?

Since 1979, we partner with customers to meet their retail store fixture needs, elevating their retail space with top-tier shelving solutions. 

WHY CUSTOMERS CHOOSE US?

Advance Displays is the largest stocking Lozier Certified Provider.  The Lozier line of display shelving is a beacon of quality and flexibility that stands as the pinnacle in the retail industry. Our proprietary design tools make it easy for customers build an inviting, well-ordered space. 

OUR 3 UNIQUES

1. Largest inventory to provide what you need – NOW!
2. For 50 years, our experience has become our customers’ expertise.
3. Delivering quality fixtures on-time, accurate and damage free.

WHAT MAKES AD UNIQUE?

EMPLOYEE VALUE PROPOSITION

Advance Displays delivers more than just products.   We are a value-add company providing a superior customer experience through innovative solutions and teamwork.

We are a team committed to clean, safe, timely and reliable work that exceeds expectations. Here, your ideas, contributions, and responsiveness matter.

When you join Advance Displays, you join a team that cares about you and your success. Together, we’ll deliver an excellent experience for our customers.

The ADVANCE Way

• A Trade Partner You Can Trust
• Dedicated and Experienced Account Service Reps
• On-Time and Accurate Delivery
• No Order Minimums
• Largest Inventory
• Fastest Delivery
• Exceptional Customer Service

WHO YOU ARE

• You thrive in a fast-paced environment with a high volume of transactions and competing priorities.
• You have exceptional attention to detail and take pride in maintaining accurate financial records.
• You enjoy investigating discrepancies and solving problems to ensure invoices are processed correctly.
• You are highly organized and can effectively prioritize work to meet payment deadlines.
• You communicate professionally with vendors and internal team members to resolve issues quickly.
• You are comfortable working with accounting systems, spreadsheets, and large sets of financial data.
• You understand that accuracy, accountability, and confidentiality are critical when handling company finances.

QUALIFICATIONS

Must Haves

• 2+ years of Accounts Payable or related accounting experience.
• Experience processing a high volume of invoices with exceptional accuracy.
• Strong understanding of three-way matching (purchase order, receiving document, and invoice).
• Advanced Microsoft Excel skills, including VLOOKUPs, Pivot Tables, sorting, and filtering data.
• Proficiency with Microsoft Office and accounting software such as QuickBooks or similar ERP systems.
• Strong organizational skills with the ability to prioritize multiple deadlines.
• Excellent attention to detail and problem-solving abilities.
• Professional verbal and written communication skills.

Preferred

• Associate degree in Accounting, Finance, or Business.
• Experience with vendor onboarding and master vendor file maintenance.
• Knowledge of sales and use tax requirements.
• Experience preparing or supporting annual 1099 processing.
• Experience managing electronic vendor payments and online payment portals.
• Experience in a manufacturing, distribution, or wholesale environment.

You live our values, which are:

People First

We’re more interested in building people than profit. Your contributions are visible – your time here matters – let’s advance together.

• This is a place to build people—not just orders.
• We invest in people who invest in their work.
• Our facilities and operations are clean, organized, and intentionally designed to improve your life/work harmony.

Commitment to Excellence

Our products and actions reflect our commitment to quality, accuracy, and reliability.

• Excellence isn’t optional—it’s who we are.
• Cleaning is a practice, not a project.
• Service should be equal to the quality of the product.
• Here, your attention to detail is our competitive advantage.
• Whether it’s a team member or a customer, we’re responsive, responsible, and ready to help.

Teamwork & Accountability

We own our actions, support one another, and hold each other to the highest standards.  It’s how we win.

• No one builds anything great alone. We succeed when we support each other.
• Teamwork divides the work and multiplies our success.
• We do what we say and take responsibility every step of the way.
• Expect excellence from yourself and your team members. Don’t settle.

Innovative Solutions

Good ideas can come from anyone, at any level.  Identify opportunities to improve and seek solutions.

• Make it easy. For our team members.  For our customers.
• Got an idea to solve a problem or improve a process? Share it.
• Stay humble and curious to constantly improve.