Accounting Clerk II

Accounting Clerk II 

Classification: Exempt
Reports to: Controller
Date: June 10, 2026

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.

At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions, offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.

­­­­­­­­­­­­­­­­­­JOB DESCRIPTION

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Summary/Objective 

The Accounting Clerk II supports the financial operations of Volunteers of America Northern Rockies by performing advanced accounting and clerical duties that ensure accurate financial reporting, proper stewardship of funds, and compliance with grant, donor, and regulatory requirements. This position carries out responsibilities in the following functional areas: general ledger support, bank & balance sheets reconciliations, fixed asset monitoring, A/P, A/R, and financial statement preparation. 

Essential Functions

• Reconcile bank, and general ledger accounts monthly, and maintain schedules of account activities 
• Prepare journal entries and support monthly, quarterly, and year-end close processes
• Monitor expenditures to ensure appropriate coding and compliance with grant agreements, donor restrictions, and organizational policies
• Ensure appropriate allocation of expenditures and maintain allocation schedules for various programs and grants
• Assist with budget tracking for departments, programs, and grants
• Maintain accurate schedule of fixed assets and reconcile monthly. Calculate organizational depreciation expense
• Reconcile organizational credit card activities in Ramp and provide administrative support to users
• Assist in preparing financial reports for leadership and board review
• Help maintain internal controls and ensure compliance with nonprofit financial policies and procedures 
• Provide audit support by preparing schedules, pulling supporting documentation, and responding to information requests
• Work as a resource for accounts payable, cash receipts, and accounts receivable, and be able to provide backup support as needed
• Maintain written procedures regarding specific job duties and a checklist of the steps to be followed for each monthly accounting cycle
• Works with the accounting software system and other software tools to provide reports and information to Executive Leaders, Directors, and Managers
• Performs accounting and clerical functions in conformity with all GAAP and regulatory requirements

Competencies

• Effective communicator, both oral and written

• Ability to maintain a high level of confidentiality
• Solutions-based consultation
• Ethical practice
• Able to work independently and in teams
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values 

Supervisory Responsibility

This position has no direct supervisory responsibilities but may serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require lifting files, opening filing cabinets, and bending or standing on a stool, as necessary. 

Position Type/Expected Hours of Work

This is a part-time position.   Occasional evening and weekend work may be required as job duties demand.

Travel

Little to no travel is expected for this position.

Required Education, Experience, or Eligibility Qualifications

• Associate’s degree (or equivalent number of college credits) plus two years of accounting experience

 or

• High School Diploma with four years of accounting experience
• Highly proficient with the use of Microsoft Suite applications and database software

Preferred Education and Experience

• Bachelor’s degree plus two years of accounting or related field

EEO Statement 

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics.  Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.  If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.