Accounting Clerk

Job Status and Requirements

This is a local hire, Non-Exempt Hourly position with a wage of $12.00 per hour. Must be able to work on Guam, USA without restrictions:

• US Citizens
• US Permanent Residents
• Residents of Federated States of Micronesia (FSM)

This is an entry-level hourly position, not eligible for:

• Relocation Package
• US Work Visa Sponsorship

Education: High School diploma in Accounting or Business is required. Bachelor’s Degree in Accounting or Business is highly preferred.

Service years: At least 2 years of previous accounting experience.

Language: Fluent in English (speaking, listening, reading and writing).

Knowledge and Skills

• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem-solving and reasoning abilities are used often.
• Must be able to devise, prepare and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs.
• May be required to work nights, weekends, and/or holidays.
• Communication skills are utilized a significant amount of time when interacting with colleagues and managers.
• Proficiency in MS programs, especially with MS Outlook and MS Excel.
• Proficiency with property management systems and point-of-sale systems and software.
• Familiar with balancing budgets and understanding how different money habits affect overall financial performance.
• Ability to analyze financial data, organize it, and present it in a clear and professional manner.
• Demonstrate a high sense of ethics that may include reporting employees who are stealing from the Resort and identifying loopholes in the budget that can be exploited.
• Assist in coordinating accounts receivable by communicating with and assisting travel agency clients.

What’s the job?

Under the direct supervision of the Director of Finance, and within the limits of Crowne Plaza Resort Guam policies and procedures, responsible for ensuring all revenues generated in the hotel are recorded accurately and discrepancies reported on a timely basis. The Income Auditor produces the daily revenue report and reconciles all revenues against cash banked and accounts receivable movements for each day. The Income Auditor also ensures that all revenues are recorded and reported on a daily basis and all control procedures are in place relating to the income process.

Your day-to-day

People

• Communicate and coach the Duty Managers/Supervisors/Front Office Cashiers/Finance team members to ensure Finance policies and procedures are adhered to.
• Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2-way communication.
• Work better together with the other Finance team member, taking over the duties when he/she is not available.

Financial

• Reconcile revenues on a daily basis, between PMS and other integrated systems: Room sales, Food & Beverage sales, Telephone sales, Laundry sales, and other department sales.
• Preparation of daily revenue report (morning revenue report) and ensure all numbers are accurate and reports are sent out on a timely manner.
• Ensure all complimentary or house use rooms have an adequate explanation/justification on the approval form.
• Ensure full reasoning is provided for zero rates room to ensure that they are contracted zero rates and not miscoded complimentary rooms.
• Ensure no show report is reviewed and revenue are posted correctly.
• Ensure rooms rate variance report are reviewed and properly checked with explanations from Night Manager.
• Verify that a room status discrepancy report has been completed and signed by both Housekeeping and Front Office with explanations noted.
• Ensure that the “Out-of-Service/Out-of-Order” rooms report is being reviewed by Night Manager on a daily basis.
• Finalizes food cover report for food and beverage control and the Finance Department.
• Ensure breakfast allocation packages are allocated correctly.
• Keys revenue journal and distributes to Outlet Managers and management.
• Controls all food and beverage sales by monitoring guest checks, performing spot checks, and ensuring all voided/corrected checks are approved.
• Monitors buffet controls and banquet controls.
• Reconciles total outlet sales to total charges.
• Ensure preparation of reports on meals charged by employees for personal consumption or relations.
• Ensures all rebates and negative postings are supported by documentation and reviewed by leadership.
• Ensures programs involving coupons, certificates, and vouchers are adequately controlled.
• Ensure all revenue invoiced and earned is captured and recorded in the PMS or accounting system daily.
• Ensure reconciliation is performed monthly between PMS and General Ledger.
• Audit General Cashier bank-in slips and daily collection.
• Reconcile advance payments and float totals.
• Ensure guest, city, and advance deposit ledgers are reconciled daily and monthly.
• Provide input for month-end journals and Occupancy tax filings.
• Prepare discount, tips, and rounding adjustment reports.
• Perform monthly audits on room status, open checks, and POS prices.

Guest Experience

• Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
• Take action to address these needs in order to exceed their expectations.

Responsible Business

• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Revenue and Income Audit category.
• Demonstrate Awareness of OH&S policies and procedures.
• Be aware of duty of care and adhere to occupational, health and safety legislation.
• Be familiar with property safety, first aid and fire and emergency procedures.
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers.
• Log security incidents and accidents in accordance with hotel requirements.

Accountability

• Ensure compliance to the IHG policies, procedures and statutory requirement.
• Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department.
• Coordinate and administrate in Control Self-Assessment audit.
• Reports directly to and communicates with the accountant on all matters pertaining to accounting and financial controls.

What we offer

In return we'll provide you a competitive financial and benefits package which may include Health (medical, dental & vision) insurance, a 401k plan with company match, Paid Time Off and Employee Discount. A chance to become part of the global IHG family - opening a door to endless career opportunities. We’re passionate about growing our talent. We’ll provide the training & development you need to succeed & progress into your next role. Join us and you’ll become part of the global IHG family – Our colleagues share some winning characteristics: we work better together, we trust and support each other, we aim higher by looking for better ways to do things, we do the right thing, and we welcome different perspectives.

IHG is an equal opportunity employer: Minorities/ Females/ Disabled/ Veterans