Accounting Clerk

PHILOSOPHIES THAT GOVERN THIS JOB
? We are client focused
? We pursue the capabilities of each individual
? We teach appropriate choice and independence
? We provide an atmosphere free of discrimination, abuse, and neglect
? We treat individuals with dignity and respect
? We promote an atmosphere of learning
GENERAL JOB DUTIES
Provides direct assistance in processing employee health insurance vouchers and both staff and client payroll as well as clerical support to Finance staff; in a manner that facilitates collaboration, cooperation and project integration within work unit and across work-unit boundaries.
ESSENTIAL JOB DUTIES
1. Prepare monthly bank reconciliations.
2. Serve as back up to Account Payable Clerk.
3. Prepare weekly manual checks.
4. Prepare/Code weekly bank deposits.
5. Prepare monthly private invoices.
6. Prepare monthly production invoices.
7. Review all incoming mail.
8. Review and post EFT payments.
9. Filing, ordering supplies, and answering phones.
10. Work with Controller on various reporting and documentation preparation.
11. File Accounts payable vouchers.
12. Participates as a Finance team member, facilitating communication, teamwork, cooperation and productivity of work unit by:
a. Attending and actively participating in regular work unit, department and Agency staff meetings and assigned ad hoc committees, offering/receiving information, constructive assessments, feedback and suggestions to ensure cross-team collaboration, work integration and maximize operational effectiveness and individual performance.
b. Participating in constructive problem solving within the work unit and as it relates to other Agency programs, persons served, their families, staff and the community, to ensure successful work unit and Agency operations, and a positive, productive and harmonious work environment.
c. Remaining versed and acting on information posted in work unit, department and Agency information posted and conveys by way of internal Agency communication resources.
ADDITIONAL JOB DUTIES
1. Stays current on trainings required by agency and profession.
2. Work independently.
3. Willing to take on new responsibilities and meet changing needs.
4. Participating in evacuation and emergency drills and adhering to all Agency safety directives, policies and procedures, government and all applicable licensing and accreditation agencies’ regulations and standards.
5. Substitute for absent staff as needed to ensure effective department program operation.
6. Other duties as assigned.
QUALIFICATIONS
1. High School Diploma, with a minimum of one year’s clerical or Accounting/Business office experience.
2. Ability to multitask and prioritize.
3. Must be highly detailed and deadline oriented.
4. Basic understanding of Microsoft Office applications and data collection/management skills.
5. Recognize, analyze, and evaluate the long-range impact of decisions, actions, plans, and what specific additional action or information is needed.
6. Flexible and willing to take on new tasks as assigned.
7. Good communication, customer service and organizational skills.
8. Read, write and complete forms and reports.
9. Prepare clear and effective reports.
10. Current drivers license and auto insurance.
PHYSICAL DEMANDS
Must be able to exert up to 20 pounds of force occasionally, and/or to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time. Must be able to stoop, kneel, crouch, reach, stand, walk, push, pull, lift, finger, grasp, talk, hear, and complete repetitive motions. Visual activity requirements include preparing and analyzing data and figures, accounting, computer, terminal, extensive reading, or visual inspection. Scheduled weekday hours, on occasion, may work over 40 hours a week. Works in well-ventilated/lighted area.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS
1. High School Diploma, with a minimum of one year’s clerical or Accounting/Business office experience.
2. Ability to multitask and prioritize.
3. Must be highly detailed and deadline oriented.
4. Basic understanding of Microsoft Office applications and data collection/management skills.
5. Recognize, analyze, and evaluate the long-range impact of decisions, actions, plans, and what specific additional action or information is needed.
6. Flexible and willing to take on new tasks as assigned.
7. Good communication, customer service and organizational skills.
8. Read, write and complete forms and reports.
9. Prepare clear and effective reports.
10. Current drivers license and auto insurance.
PHYSICAL DEMANDS
Must be able to exert up to 20 pounds of force occasionally, and/or to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time. Must be able to stoop, kneel, crouch, reach, stand, walk, push, pull, lift, finger, grasp, talk, hear, and complete repetitive motions. Visual activity requirements include preparing and analyzing data and figures, accounting, computer, terminal, extensive reading, or visual inspection. Scheduled weekday hours, on occasion, may work over 40 hours a week. Works in well-ventilated/lighted area.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.