Accounting Clerk

Reports to the Manager, Accounting and Finance. Is responsible for preparing vendor invoices for payment.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Processes vendor invoices for payment by:

• Opening mail and stamping with received and pay date stamps.
• Inputting invoices to the computer system.
• Balancing input to the total dollars per the invoice.
• Filing the invoices input by pay date for further processing on the day of check run.
• Matching check copies to related invoices for invoice number, PO number and amount.

Maintains vendor files for paid invoices by:

• Filing invoices by vendor for audit and control purposes.

Maintains vendor accounts in current status by:

• Reviewing vendor statements and reconciling to Hospital records.
• Reviewing weekly accounts payable reports for unpaid, problem items.
• Working with Materials Management and Purchasing staff to resolve discrepancies.
• Working with Hospital departments to resolve vendor payment problems.
• Working with vendors to resolve account problems.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completing other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

• The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is preferred. Must be a minimum of 17 years of age. A minimum of six months of on-the-job training and experience is required.

Knowledge & Skills

• Requires the mathematical skills necessary to balance vendor invoices.
• Requires the knowledge of the Hospital's accounting system, including the chart of accounts in order to ensure that payments are properly coded.
• Requires the ability to type vendor checks and other miscellaneous materials.
• Requires the ability to operate a computer keyboard and a 10-key calculator.

Working Conditions

• Works in an office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.