Accounting Clerk/Administrative Assistant

SUMMARY

To assist the Assistant Superintendent of Business and Director of Fiscal Services in the management of the fiscal affairs of the school system in a manner that provides for the maximum benefit of school funds to support educational programs. 

REPORTS TO and EVALUATED BY

• Director of Fiscal Services

PERFORMANCE EVALUATION

Performance will be evaluated annually by the Director of Fiscal Services in accordance with District 207's support staff evaluation procedures and aligned to district priorities.

CERTIFICATION & QUALIFICATIONS

• Bachelor's degree with 2-5 years of related/accounting experience in a public school setting preferred
• Maintains professional competence through individual and staff training 
• Evidence of competence in accounting and financial procedures.

DUTIES AND RESPONSIBILITIES 

• Maintain the general ledger, including, but not limited to reconciling with payroll, accounts payable and the township treasurer and booking necessary journal entries for the District, NSERVE, and EdRed all while accessing and managing highly confidential employee information. 
• Provide assistance with the production of confidential communications/reports related to financial performance, personnel matters, collective bargaining and other sensitive information. 
• Coordinate monthly activity with township treasurer and clear bank reconciliation and balancing items. 
• Coordinate the recording of bookstore receipts with the bookstore managers and the deposit of District receipts. 
• Performing bank reconciliations.
• Manages requests for Certificates of Insurance.
• Maintains the official District record destruction reports.
• Recording journal entries and requesting the transfer of funds to the necessary vendors.
• Entering new vendors and ensuring compliance with 1099 requirements.
• Evaluate and report to the Director of Fiscal Services all developments and/or problems that reasonably require the Director of Fiscal Services awareness or action. 
• Perform other tasks, duties and assume other responsibilities as assigned by the Director of Fiscal Services or the Assistant Superintendent of Business. 

SKILLS TO SUPPORT THESE RESPONSIBILITIES, including but not limited to:

• Integrity & Confidentiality � Maintains confidentiality and demonstrates discretion when handling sensitive fiscal or personnel information.
• Professionalism & Reliability � Demonstrates punctuality, regular attendance, and professional conduct.
• Communication & Interpersonal Skills � Communicates clearly, courteously, and effectively with staff, vendors, and administrators.
• Organization & Attention to Detail � Manages multiple priorities, meets deadlines, and ensures accuracy in data entry and reporting.
• Technical Proficiency � Intermediate proficiency in Google Workspace, Microsoft Office Suite (Excel required), and accounting or enterprise financial systems.
• Problem Solving & Initiative � Identifies issues, researches solutions, and takes initiative to ensure financial accuracy and compliance.
• Work Ethic & Efficiency � Provides consistent, high-quality work with attention to accuracy, timeliness, and accountability.
• Adaptability & Continuous Improvement � Adapts to procedural or technology changes and seeks opportunities for efficiency.
• Customer Service Orientation � Provides professional, respectful, and supportive assistance to staff and vendors.
• Additional Qualifications � Other skills and qualifications as determined by the Board of Education and Administration.

WORKING CONDITIONS/ENVIRONMENT/PHYSICAL REQUIREMENTS

• Work Environment:
  Work is performed primarily in an office setting with extended periods of sitting and computer use. Exposure to video display terminals occurs regularly. The position requires collaboration with staff, vendors, and administrators in a dynamic work environment.
• Physical Requirements:
  The position requires the ability to sit or stand for extended periods, operate standard office equipment, and occasionally lift or move boxes or materials weighing up to 25 pounds. Visual and auditory acuity sufficient to review documents, reconcile accounts, and communicate effectively is required.
• Flexibility & Availability:
  Regular working hours are Monday�Friday, 7:30 a.m.�4:00 p.m., with occasional extended hours as needed during fiscal closeout, audit, or reporting periods.
• Professional Commitment:
  The employee is expected to demonstrate reliability, professionalism, and responsiveness at all times. Consistent attendance, adherence to deadlines, and maintenance of confidentiality are essential to success in this position.

SALARY & BENEFITS 

• The starting date is July 1, 2026
• 12-month (260 paid days)
• Total Number of Paid Hours/Day: 7.75
• Total Number of Paid Hours: 2,015
• Start Date: TBD
• End Date: June 30, 2027
• 10 days paid vacation
• 17 paid holidays
• 14 sick days
• Medical and dental insurance
• Paid term life insurance policy equal to annual base salary
• The base salary shall range from $65,000 - $75,000

FLSA STATUS

• Non-Exempt

SCHEDULE

• Monday - Friday 7:30 a.m. - 4:00 p.m.