Sr Manager - Procurement & Planning

Job Description Summary

Manage the Procurement process for a given set of goods. Apply Sourcing policy, interface between supplier and entity with respect to specifications and budgets. Has in-depth knowledge of best practices and how own area integrates with others; has working knowledge of competition and the factors that differentiate them in the market. As Project Planner, responsible for the development, maintenance, and monitoring of integrated project schedules for Systems & CIC cubicle delivery. Acts as the central point of schedule intelligence, providing critical insights that enable the Cluster teams to mitigate risks and maintain delivery commitments.

Job Description

Roles and Responsibilities

• Developing specialized depth and/or breadth of expertise in own job discipline or field.
• Serves as best practice/quality resource.
• Has awareness of latest functional developments in own area.
• Contributes strategy and policy development and ensures delivery within area of responsibility.
• Skilled influencer, able to communicate complex messages to others.
• Acts as a resource for colleagues with less experience.
• May lead small projects with moderate risks and resource requirements.
• Explains difficult or sensitive information; works to build consensus.
• Developing persuasion skills required to influence others on topics within field.
• Impacts approaches, projects and programs in the functional area or affected business organization and ways of working.
• Impacts quality, efficiency and effectiveness of own team.
• These jobs have significant input into their priorities.
• Jobs at this level tend to be covered by professional practices and policies but these are shaped by the role.
• Working within broad guidelines and policies, roles at this level have moderate autonomy, requiring high levels of evaluative judgment.
• Uses judgment to make decisions or solve moderately complex tasks or problems that impact the function.
• Takes new perspective on existing solutions.
• Uses technical experience and expertise for data analysis to support recommendations.
• Uses multiple internal and limited external sources outside of own function to arrive at decisions.

Additional Job Description

Procurement & Order Management

• Supply Chain Oversight: Direct all procurement activities for Products, Projects, and Services, ensuring adherence to KPIs (Sales Plan, OTD, Supplier Quality, Kitting Performance, and Inventory levels).
• Supplier Relationship Management: Manage supplier communications, lead time reviews, and grievance resolution. Resolve delivery bottlenecks to ensure critical material availability.
• Compliance & Process: Drive team adherence to Procurement / Sourcing policies, including accurate PO issuance, PO acknowledgment, documentation, and payment processing.
• Performance Optimization: Implement lean methodologies, drive process improvements, and represent the team in weekly/monthly Global Supply Chain (GSC) calls to align on budgets and forecasts.

Critical Path Analysis

• Project Planning & Execution Strategy
• Integrated Scheduling: Work with Cluster teams and Orchestrate project sequencing and prioritization in coordination with Manufacturing Units (MU) and Factory Acceptance Testing (FAT) teams. Share FAT plans to Cluster Teams.
• Stakeholder Planning: Release and maintain quarterly/monthly project sales & billing plans, ensuring alignment between Cluster / MU Teams and stakeholders.
• Milestone Tracking: Monitor and report on end-to-end project status, including engineering/DB status, manufacturing progress, FAT completion, and customer inspection dates.
• Revenue & Forecasting: Track revenue recognition / billing, derive Sales / Inventory forecasts, and manage the EAS (Material Master) data to forecast internal and BOJ material requirements.
• Cluster - MU Alignment: Co-ordinate cubicle readiness for inspection & billing, meeting customer timelines and ensuring optimal turnaround time at shopfloor.
• Risk & Mitigation: Proactively identify potential schedule slippages due to material lead times, site access constraints, or technical changes, and collaborate with project managers to develop robust recovery plans.

Warehouse & Inventory Control

• Inventory Integrity: Maintain real-time physical inventory accuracy and lead annual audits to ensure zero process deviations.
• Kitting & Sequencing: Manage the kitting plan to ensure material availability aligns precisely with the manufacturing schedule.
• Material Lifecycle: Identify opportunities to reduce lead times for critical components and manage inventory levels. Proactively manage excess, non-moving, and obsolete (NMO) materials; drive diversions and scrap initiatives to optimize warehouse space.
• EHS & Operations: Oversee store operations, ensuring compliance with Environment, Health, and Safety (EHS) standards and efficient material handling. Lead yearly inventory audit and ensure compliance with established procedures

Leadership & Cross-Functional Collaboration

• Team Development: Mentor and manage procurement and stores teams, providing guidance on process compliance and operational performance.
• Stakeholder Liaison: Serve as the primary point of contact for Cluster Leaders and Project Managers, ensuring their operational requirements are met with agility. Montior Manufacturing & FAT progress and co-ordinate with key customer such as Powergrid (Local RIO), etc.
• Continuous Improvement: Foster a culture of efficiency by addressing bottlenecks and implementing systematic improvements to workflows.

Required Qualifications

• 10 –15 years of experience in procurement or supply chain management, project planning within Grid automation / Power industry.
• Bachelor's Degree in Engineering
• Demonstrated experience managing schedules for projects involving hardware integration and software deployment.
• Prior experience with substation automation projects , Understanding of cyber security implementation timelines and their impact on project scheduling.

Desired Characteristics

• Strong oral and written communication skills.
• Strong interpersonal and leadership skills.
• Demonstrated ability to analyze and resolve problems.
• Demonstrated ability to lead programs / projects.
• Ability to document, plan, market, and execute programs.
• Established project management skills.
• Proficiency in Scheduling Software, Experience working within integrated project management and ERP systems (e.g., SAP) is preferred
• Data Visualization: Strong capability in utilizing tools such as Power BI or advanced Excel functions to translate schedule data into actionable insights.
• Proficiency in Scheduling Software, Experience working within integrated project management and ERP systems (e.g., SAP) is preferred
• Data Visualization: Strong capability in utilizing tools such as Power BI or advanced Excel functions to translate schedule data into actionable insights.

Note: To comply with US immigration and other legal requirements, it is necessary to specify the minimum number of years’ experience required for any role based within the USA. For roles outside of the USA, to ensure compliance with applicable legislation, the JDs should focus on the substantive level of experience required for the role and a minimum number of years should NOT be used.

Additional Information

Relocation Assistance Provided: Yes