Senior Accountant

WHO WE ARE:

New York Cares is New York City’s largest volunteer organization, mobilizing tens of thousands of New Yorkers each year to address pressing community needs across education, hunger, and public spaces. Through partnerships with companies, nonprofits, schools, and city agencies, we deliver high-impact volunteer programs that strengthen communities and improve lives throughout the city.

As part of the Finance team, this role plays an important part in supporting the organization’s financial operations and long-term sustainability. Working collaboratively across departments, the position helps strengthen processes, improve systems, and maintain the financial infrastructure that enables New York Cares’ mission and citywide volunteer programs to operate effectively and grow.

ABOUT YOU:

You are passionate, driven, and energized by mission-focused work. You bring an entrepreneurial mindset and approach challenges with resourcefulness, curiosity, and initiative. You are collaborative, forward-thinking, and eager to improve processes and help teams operate more effectively. Most importantly, you are excited to apply those qualities within a leading, mission-driven nonprofit organization operating at scale. At New York Cares, our people embody these values every day.

ABOUT THE ROLE:

We are seeking a detail-oriented and experienced Senior Accountant to join our Finance team. This role will manage key accounting functions including month-end close, reconciliations, journal entries, and financial tracking across multiple platforms and systems. The ideal candidate will bring strong accounting fundamentals, experience working across integrated financial environments, and a proactive approach to problem-solving and process improvement. Experience with accounting systems such as MIP, QuickBooks Online, or Sage, along with Salesforce, Excel, and related integrations, is strongly preferred.

KEY RESPONSIBILITIES:

• Reconcile deposits from banks, Stripe, and other payment platforms against Salesforce and internal records to ensure accuracy, completeness, and transparency.

• Perform monthly cash receipts reconciliations and maintain accurate recording of financial transactions across all accounts.

• Monitor and track invoices and spending related to Day of Service (DOS) activities, ensuring expenses align with approved project budgets and supporting documentation.

• Prepare and record journal entries, payments, and receipts in QuickBooks Online and MIP, ensuring consistency and alignment between systems.

• Partner with Program and Development teams to support accurate tracking, reporting, and reconciliation of restricted and project-based funds.

• Review, track, and reconcile American Express (AMEX) expenditures, including follow-up on outstanding items and timely resolution of discrepancies.

• Support the Accounts Payable cycle, including invoice review, coding, approval workflows, and timely payment processing through Bill.com in accordance with organizational policies and internal controls.

• Assist with month-end close activities, financial reporting, and audit preparation as needed.

• Contribute to ongoing process improvements and support the development and documentation of financial policies, procedures, and internal controls.

WHAT YOU'LL BRING:

• Bachelor’s degree in Accounting, Finance, or related field; CPA or nonprofit accounting certification a plus

• Minimum 5-7 years of progressive accounting experience, including ownership of month-end close, reconciliations, journal entries, and audit support. Nonprofit accounting experience strongly preferred.

• Proficiency in Microsoft Excel ( pivot tables, formulas, and reconciliation tools).

• Familiarity with MIP, Quickbooks, Salesforce, Stripe, and donor management systems is highly desirable

• Strong understanding of non-profit accounting principles

• Excellent attention to detail, organizational skills, and ability to manage multiple priorities

• Commitment to the mission and values of the organization

COMP + BENEFITS:

• The salary for this role is $80,000 to $90,000. Hybrid schedule: In office Mon/Tue/Thu; remote Wed/Fri

• 11 paid holidays + 3 floating holidays

• Paid time off: 12 days in year 1, 18 days in year 2; plus paid last week of Dec off

• Paid sick leave

• Paid Summer Fridays

• Health & wellness coverage: medical, dental, vision (80% employer-paid), plus life & disability insurance

• Retirement & tax-advantaged accounts: 403(b) plan, flexible spending accounts, transit reimbursement

HOW TO APPLY: To apply, please submit the following:

• Upload both a current resume detailing your relevant experience and qualifications plus a cover letter describing your interest in the role and alignment with the mission of New York Cares. Applications without both documents will not be considered.