Reconciliation/Billing Specialist

Responsible for timely and accurate billing of customer invoices. Ensure daily that inventory is correct and accounted for on all trucks/trailers. Keeps all records organized and noted appropriately with updates.

Primary Responsibilities

• Third Party billing.
• Communicate with external and internal departments to retrieve needed documentation to accurately bill out third party.
• Price billing transactions and bill assigned loads (trucks).
• Verify accuracy of billing data by comparing corresponding paperwork. Revise any errors prior to posting daily billing.
• Post sales to DM2.
• Processes credit/rebills for BOL’s, customers, and the tax department.
• Respond to email requests.
• Analyze fuel inventory data to ensure accuracy.
• Reconcile fuel inventory data with corresponding sales orders, drivers’ paperwork, and bill of lading.
• Adjust fuel inventory to account for new bill of lading, all inventory, and adjustments by utilizing operations personnel.
• Communicate with internal departments to retrieve needed documentation to complete reconciliation.
• Assist in month end closing and any additional invoicing as needed.

• 5:00 AM - 1:30PM work hours
• Five-day work week (including mandatory weekend hours; overtime as needed).
• Proficiency in the use of Microsoft Outlook, Word, Excel, Nitro Pro, and logistics software.
• Exhibit the ability to interpret and explain inventory and needed adjustments.
• Detail-oriented with strong organizational, analytical, and multi-tasking skills.
• Demonstrate strong interpersonal behavior.