Project Procurement Coordinator

We are seeking a Project Procurement Coordinator for our Project Management team and help support the successful execution of multiple projects through procurement coordination, supplier management, material tracking, and project administration. In this role, you will serve as a key liaison between suppliers, project teams, engineering, logistics, finance, and global offices to help ensure materials, documentation, and project deliverables are completed accurately and on schedule.

What You Will Do

• Manage supplier relationships, sourcing activities, and supplier onboarding processes
• Conduct market pricing research, compare quotations, and perform commercial evaluations
• Prepare and distribute RFQs, material requests, and purchase orders
• Track and reconcile procurement costs within Syteline
• Negotiate pricing, lead times, and commercial terms with suppliers
• Expedite purchase orders, track materials, and follow up on deliveries
• Assist with the coordination of domestic and international shipments
• Partner with Finance and suppliers to resolve invoice discrepancies, payment issues, and onboarding documentation requirements
• Support global procurement activities across international offices and supplier networks
• Maintain procurement records and supporting documentation
• Assist with preparing, submitting, and tracking project submittals
• Coordinate supplier documentation, drawings, manuals, and technical records
• Provide material status reporting and procurement updates to project teams
• Collaborate with Project Managers, Engineering, Logistics, and Finance to support project execution
• Support project schedules through procurement planning and follow-up activities
• Participate in project meetings and coordinate action items
• Retrieve and analyze ERP reports related to purchasing, orders, suppliers, and invoicing
• Identify and escalate material, schedule, and procurement risks
• Support project closeout documentation and records management
• Ensure compliance with company policies, procedures, and ISO 9001 quality standards
• Perform other duties as assigned

Position Details

• Travel for training and/or to vendor facilities, less than 10% annually

Minimum Qualifications

• Strong organizational, prioritization, and time management skills
• High attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to manage multiple projects and competing deadlines
• Strong problem-solving and coordination abilities
• Ability to build professional relationships across departments and supplier networks
• Ability to manage multiple concurrent email communications, including follow-up, tracking, and coordination of action items
• Proficiency with Microsoft Office applications, particularly Excel
• Ability to read, analyze, and interpret complex industry-related documents

Preferred Qualifications

• Mechanical or technical aptitude with water treatment equipment
• Bachelor’s degree from an accredited college or university
• 2–5 years of relevant experience
• Experience coordinating multiple tasks concurrently
• Experience supporting procurement, supplier management, project coordination, or related business functions
• Experience working with ERP systems, including Syteline
• Familiarity with domestic and international supplier and logistics coordination

Careers Advancing Ovivo by Ecolab’s Water Technology Solutions

Help shape the future of water and technology by joining a team that drives innovation in ultrapure water solutions —critical to industries powering global progress. These careers offer the chance to make an impact that matters solving complex challenges, collaborating across borders, and creating solutions that protect vital resources. If you’re passionate about water circularity, sustainability and technology, explore opportunities where your expertise fuels advancement and your growth is supported.

Annual or Hourly Compensation Range:

Benefits

Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations. Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA) 

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.