Procurement Specialist

This role supports the purchasing activities that keep property operations, maintenance, and improvement projects running efficiently. The Procurement Specialist processes orders, coordinates with internal teams, maintains purchasing records, and ensures materials and services are acquired in a timely and cost‑effective manner.

Key Responsibilities

Purchasing & Order Processing

• Prepare and process purchase orders for materials, supplies, and services.
• Track order status, delivery timelines, and resolve basic issues with delayed or incorrect shipments.
• Maintain accurate purchasing documentation and update internal systems.

Vendor & Contract Support

• Assist with reviewing pricing, terms, and service expectations.
• Help draft or update simple procurement agreements under supervision.
• Monitor vendor performance and escalate concerns related to quality, delivery, or service.

Cross‑Functional Coordination

• Work closely with property management, construction, finance, and operations teams to understand purchasing needs.
• Provide guidance on procurement procedures and ensure compliance with internal processes.
• Coordinate deliveries, returns, and issue resolution with internal teams.

Reporting & Administration

• Support audit and compliance activities as needed.

• Maintain organized records of purchases, contracts, and vendor interactions.
• Assist in preparing reports on spending, vendor performance, and cost‑saving opportunities.

Warehouse & Inventory Support (Occasional)

• Assist with receiving deliveries and verifying materials.
• Help organize and stage inventory or materials for pickup.
• Perform simple inventory counts when needed.

Qualifications

Skills & Competencies

• Ability to manage multiple tasks in a fast‑paced environment.
• Strong communication skills and willingness to learn negotiation basics.

• Comfort with procurement or ERP systems, or the ability to learn quickly.
• Analytical mindset with solid problem‑solving abilities.
• Excellent organization and attention to detail.
• Experience in purchasing, warehouse operations, or supply chain is preferred.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance