Procurement Officer - UI Health, Pathology Laboratories

Procurement Officer - UI Health, Pathology Laboratories

Hiring Department: Labs/Pathology Svcs

Location:  Chicago, IL USA

Requisition ID: 1042366

FTE: 1

Work Schedule: Monday - Friday, 8:00AM - 4:00PM

Shift: Days

# of Positions: 1

Workplace Type:  On-Site  

Posting Close Date:  August 9, 2026

Salary Range (commensurate with experience): $34.83 - 53.88 / Annual Salary

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Procurement Officer will perform purchasing functions for a variety of specialized products and services, and will advise the Pathology Laboratory department on the purchasing of such items. Assists with the coordination of the centralized procurement of supplies and equipment for the pathology/Lab Services Department and all associated programs. They procure in accordance with the Illinois Procurement Code in order to obtain best quantities, prices & quality as needed for the Pathology/Lab Services Department.

Duties & Responsibilities:

• Issues purchase orders in Allscripts Supply Chain System
• Prepares reports and correspondence (such as status of requisitions, purchase orders. shipments and complaints) related to his/her assignments
• Follow up on open order resolutions and invoice discrepancies
• Create Standing Orders in iBuy
• Investigate complaints from departments and vendors/contractors and problems arising from the procurement of commodities: determines an appropriate action to resolve vendor/contractor grievances and claims against suppliers.
• Serves as a general procurement resource person (answers questions regarding the characteristics, capabilities and applicability of assigned commodities and services)
• Follows Illinois Procurement Code, hospital policies and procedures in addition to the department of Materials Management and Pathology/Lab Services guidelines and the non-academic policies & procedures are always followed.
• Contacts vendors to verify pricing, delivery/lead terms, and to request required forms related to requisitions and potential orders.
• Reviews requisitions for accuracy/completeness and contacts departments for requisition clarification.
• Selects and/or recommends suppliers or contacts requisitioning departments to determine acceptable suppliers.
• Works to ensure that receiving information is efficiently processed to expedite payment processing.
• Assists user departments in preparing specifications for purchasing commodities, equipment, and services.
• Notifies vendors/contractors that they need to provide various disclosure and/or certification forms relating to orders, such as certificates of insurance, vendor financial disclosure, and contract certification forms and evaluates for completeness.
• Prepares and solicits quotations, bids and requests for proposals, evaluates documents and forms for accuracy and completeness, recommends qualified vendors/contractors, and issues purchase orders with appropriate authorization authority.
• Assists in the analysis of requests for extensions or amendments to existing contracts and make recommendations of approval or alternative solutions to management; may participate in planning and negotiating sessions with suppliers and departments.
• Assists in on-the-job training and oversee/supervise other Procurement staff.
• Assists in the coordination, review, issuance and/or acceptance of simple contract documents (e.g. maintenance agreements).
• Provides interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors/contractors.
• Reviews and coordinates purchasing contracts and files (ensures they are transmitted to vendors/contractors in a timely manner, maintains records including a database, if applicable.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.

AND/OR

B. College credit for course work in any field

• 30 semester hours equals six (6) months
• 60 semester hours or Associate’s Degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
• Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Preferred Qualifications:

• Skilled in mathematical computation
• Ability to work with others and skill in effective communication
• Ability to read, write, and comprehend materials related to purchasing.
• Ability to learn university policies and procedures, as well as state and federal laws as they pertain to purchasing.
• Ability to purchase products in a cost-effective manner and to perform related follow-up to expedite purchases. 6.
• Ability to acquire, retain, and apply knowledge about policies and procedures related to purchasing activities to ensure compliance with applicable guidelines and regulations established by the state and University.
• Basic knowledge about purchasing terminology and the ability to develop an understanding about the principles of purchasing to effectively perform purchasing functions related to assigned commodities including: developing bid specifications; evaluating bid proposal; conducting cost comparison analyses; assessing timeliness of delivery schedules; and handing other functions.
• Ability to acquire knowledge and develop an understanding about guidelines set forth in the following publications/resources: Procurement Rules of the Chief Procurement Officer for Public institutions of Higher Education; Office of Business and Financial Services (OBFS) Policies and Procedures; Campus Administrative Manual: The General Rules Concerning University Organization and Procedure; Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois; Illinois Procurement Bulletin; and regulations requiring compliance with state legislation (including Illinois :Procurement Code, Fair Employment Practices Act, Prevailing Wage Act, State Finance Act, State of Illinois Comptroller’s Act, and University administrative approval requirements).
• Knowledge about iBuy, Procurement & Contract Database, and Banner and/or the ability to acquire applicable skills to efficiently perform computer functions and use computer systems related to assigned purchasing duties and responsibilities.
• Computer skills using Microsoft Office suite (e.g. Word, Excel, PowerPoint) and proficiency with an internet browser and office computing and technical equipment.
• Strong keyboarding and proofreading skills to perform complex data entry functions and mathematical computations accurately and efficiently to meet University and departmental data entry standards.
• Oral and written communications skills to effectively work with departmental officials/staff and external constituencies.
• Ability to exercise good judgment and discretion in the performance of assigned duties and responsibilities.
• Strong organizational skills to maintain electronic and paper filing systems containing confidential information and records related to departmental operations.     

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.