Procurement Coordinator, Systems/Gpc

Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION WITH NO MILITARY REQUIREMENT.
This National Guard position is for a PROCUREMENT COORDINATOR (SYSTEMS/GPC), Position Description Number PDT0054P01 and is part of the Mississippi National Guard.

Duties

As a PROCUREMENT COORDINATOR (SYSTEMS/GPC), GS-1101-9/11, you will perform developmental assignments which are designed to provide the incumbent, who is serving in a trainee capacity, in the application of common acquisition methods in support of the Government Purchase Card (GPC) Program and procurement business systems. Non-competitive promotion to the next higher grade level is dependent upon 1) satisfactory completion of the training requirements, 2) demonstrated ability to perform the duties at the next higher grade level, 3) fulfillment of all OPM legal and regulatory requirements for promotion, and 4) recommendation for promotion by the supervisor.
MAJOR DUTIES:
1. Serves as a Government Purchase Card (GPC) Level 4 Agency/Organization Program Coordinator (A/OPC) for the designated Contracting Office. The incumbent is designated to manage the day-to-day operations; implementing and administering the GPC program; assists in establishing local policy and guidance; conducting training and monitoring GPC use; and providing oversight and administration. Responsible for the program providing oversight of Approving/Billing Officials (A/BO's) and Card Holders (CH's accounts that include purchases at and/or below the micro-purchase threshold for supplies, services, and construction, and purchases of supplies and services using existing pre-priced contracts and blanket purchase agreements (BPA's) as well as for payments for training purchases on SF-182's. Serves as the primary liaison between the Servicing Bank, and the designated Contracting Office to answer questions and resolve problems resulting from the use of GPC. Incumbent also serves as point of contact for resolving issues and disputes between CHs, A/BOs, and vendors. Incumbent provides technical direction and general procurement procedures regarding GPC regulations and policy on the use and expenditures of public funds under the GPC program. Coordinates with NGB as well as other Level 4 A/OPCs concerning the GPC program guidance and policies to establish consistent practices. Provides policy interpretation to all program participants with assistance from legal as required.
2. Conducts surveillance of A/BOs and CHs accounts through the use of the Data Mining Oversight and Surveillance System to ensure compliance with Public Law and policy. Evaluates A/BOs and CHs performance during surveillance reviews, directs remedial training as necessary, initiates account suspensions, removal from program, and recommends disciplinary actions to chain of command based on findings. Reviews/Audits GPC documentation to ensure compliance with policies and procedures using various methods to include data mining capabilities and systems. Responsible to ensure cardholders are following purchase guidelines and have funding available. Oversees the proper use of the required sources of supply. Verifies that proper supporting documentation is maintained IAW policy.
3. Organize and provide training locally and/or remotely to GPC stakeholders for the GPC program as well as expanded authority training. Coordinates with Resource Managers, Financial Personnel, Logisticians, and other GPC Stakeholders as require to provide additional training and guidance in relation to the GPC Program. Majority of training is in-person for A/BOs and CHs covering Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Army Federal Acquisition Regulation Supplement, Green Procurement, ethics, fiscal law, simplified acquisition procedures, and expanded authority card training. Tracks completion of all mandatory GPC training requirements and maintains training records.
4. System Operations: Serves as functional systems administrator for the supported acquisition organization(s)' access to Federal, DoD, and Army/Air procurement business systems, which requires knowledge of procurement policies and procedures. Plans, manages and executes automated procurement systems. Resolves routine functional/technical system problems. Responsible for tracking/processing user access in acquisition systems and providing the appropriate system permissions. Follows established guidelines and standard methods and operating procedures. Prepares routine reports, and informational briefings. Assists with preparation of complex/custom reports and briefings.
5. Data Management: Attends trainings and meetings, surveys supported acquisition team activities to gather data and responds to higher agency requests as required. Prepares routine reports and responds to taskers/queries. Drafts and submits for review justifications and background papers on the technical aspects of areas of expertise and assignment. Processes and interprets automated scheduled/unscheduled reports for data integrity, corrective actions, metric improvements or management taskers.
6. Performs other duties as assigned.

Requirements

Conditions of employment

CONDITIONS OF EMPLOYMENT & NOTES:
1. Must be able to obtain and maintain the appropriate security clearance of the position.
2. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
3. Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
4. In accordance with the Ethics in Government Act, 1978, incumbent is required to file an OGE Form 450, Confidential Financial Disclosure Report, upon appointment and will be required to file annually
5. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1).
6. Wear of the military uniform is prohibited while in technician status.
7. Participation in direct deposit is mandatory.
8. For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.

Qualifications

GENERAL EXPERIENCE:
Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE:
GS-09 - Must have at least 24 months experience, education or training furnishing technical information, assistance, and advice concerning facilities, machinery, methods, materials and standards for production. Experience developing and/or administering provisions or regulations covering such matters as materials allocation. Experience coordinating with civilian companies the results of on-site reviews and findings, recommending resolution to contract deficiencies, may include audit, financial analysis, and recertification.
GS-11 - Must have at least 36 months experience, education or training program or managerial experience in a type of work or a combination of functions directly related to the business or industry position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations.
If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position. Ensure that the Questionnaire is completed online in Application Manager.
NOTES TO CANDIDATES:
a. Include any volunteer work experience in your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).
b. Final selection will be based upon qualifications, suitability, and available manpower resources.
c. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
d. Multiple vacancies may be filled from this announcement.
e. If this announcement results in a temporary promotion for the selectee, it may become permanent at any time without further competition dependent on funding and manpower requirements.

Education

Graduate Education: Major study - in fields closely related to the position may be qualifying at the GS-09 to GS-11 level.
You must provide transcripts or other documentation to support your Educational claims.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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