Payroll Specialist

Job Description:

*Candidates must be within commutable distance to Minnetonka- this is a hybrid role with two days per week in-office.

Summary:

The Payroll Specialist is responsible for the accurate and timely processing of payroll for employees in compliance with federal, state, and local regulations. This role ensures payroll data integrity, resolves discrepancies, supports audits, and partners closely with HR, Finance, and employees to address payroll‑related inquiries.

Essential Duties and Responsibilities:

• Process regular, bi‑weekly, special, and off‑cycle payrolls accurately and on time for salaried, hourly, bonus, and commission-based employees (500–1,000 employees within a 5,000+ population).

• Audit and validate payroll data including timecards, new hires, terminations, pay changes, leave activity, benefits deductions, and retroactive adjustments.

• Conduct regular payroll audits, reconcile payroll registers, UKG reports, manual checks, bank and treasury logs, and general ledger entries.

• Maintain and manage payroll records (earnings, deductions, taxes, garnishments, benefits, and timekeeping data).

• Responsible for timely and accurately processing off cycle and manual checks, as required

• Upload and manage time files, commission schedules, and payroll inputs into UKG.

• Prepare and distribute payroll reports, statements of payment, and associate reports.

• Administer wage garnishments, levies, child support orders, and ensure legal compliance.

• Process and reconcile benefits-related payroll activity, including leave of absence pay and retroactive benefits deductions.

• Ensure compliance with federal, state, and local wage/hour laws, tax regulations, and company policies.

• Coordinate payroll tax filings, year-end processing (W‑2s), and responses to tax notices.

• Collaborate with HR, Benefits, and Finance/Accounting on payroll, employee data, and reconciliation matters.

• Respond to employee payroll inquiries professionally, confidentially, and timely.

• Support internal and external audits by providing accurate payroll documentation and reports.

• Identify and support process improvements and payroll system enhancements.

Knowledge and Skills to be successful:

• UKG preferred but knowledge of using other major payroll platforms are desired.

• Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.

• Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.

• Written and verbal communications are clear, grammatically correct and business appropriate.

The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.

Position's Pay Range:

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans

• 401(k) plan with a discretionary company match

• Shareholder Purchase and Reinvestment Plan

• Basic life and accidental death and dismemberment insurance premium paid by the company

• Voluntary supplemental life insurance for employees, spouses and dependent children

• Fertility and Family Building Benefits

• Paid Disability benefits

• Paid time off programs

• 11 Company paid holidays per year

• Flexible spending account

• Health savings account (available to High Deductible Health Plan participants only)

• Employee Assistance Program

• Educational Assistance Program

• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance

• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge

• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.

For California applicants, please click the following link to view our CCPA Applicant Notice

Old Republic Title is an Equal Opportunity Employer