Payroll Specialist

Payroll Specialist

Why You’ll Love Working Here

You’ll join a collaborative HR team that values trust, innovation, and continuous improvement. Together, we’re building an environment where people feel supported, empowered, and proud to do their best work.

Position Summary:

As a member of the Payroll and Human Resources team, the Payroll Specialist plays a critical role in supporting all areas within the Payroll department. The ideal candidate must be able to multi-task, work well under pressure, maintain a high level of confidentiality, and work as part of a team, as well as individually, with minimal supervision. 

What you’ll be doing:

• Perform daily Payroll department operations, including preparation of multiple bi-weekly payrolls, new hire time and attendance training, employee self-service login reset, verifications of employment, and off-cycle payments
• Interface with Human Resources, Finance, and other teams as required
• Monitor and ensure FLSA compliance for multi-state operations
• Reconcile timecards, including contacting team members and supervisors to obtain timesheet approvals
• Data entry/imports for payroll adjustments; maintain accurate payroll records for audit/compliance; report creation and distribution to business partners
• Resolve tax issues, working with ADP tax and internal resources; maintain records and documentation regarding state issues
• Year End processing, including W2 review, approval and distribution, and preparation for the new year
• Document payroll processes
• Provide support to team members and management regarding all payroll inquiries in a timely manner
• Perform other related duties as required and assigned

What we’re looking for:

• Associates degree in a related field and 4 years of payroll experience or equivalent combination of education and experience 
• Experience working with integrated Payroll/HR system, preferably ADP Workforce Now
• Union, implementation, and multi-state tax experience preferred (including CA, WA, IL, NY/ NYC)
• Intermediate Excel skills (pivot tables, v-lookups) and knowledge of other standard software including Outlook, Word, and Adobe Acrobat
• Flexibility and ability to multi-task
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Customer-service oriented
• Highly detail-oriented and curious
• Bilingual: English/Spanish is a plus

MediaCo Operations is an Equal Opportunity Employer.