Payroll Specialist

The Payroll Specialist is responsible for the processing and administration of the company’s payroll, recording work hours and schedules, maintaining timekeeping records, compiling payroll data and analytics, and providing specialized accounting services for Transit Management of Alexandria, Inc. (TMA). This position works under the guidance and direction of the CFO and in close coordination with the Human Resources Department. In addition, the Payroll Specialist ensures compliance with applicable employment and payroll laws and regulations. The salary range for this role is $80,000 - $85,000.

This role acts as the company’s payroll subject matter expert, is the designated point of contact for any payroll related issues or concerns and develops effective cross-departmental relationships to facilitate the accurate and efficient processing of payroll and timekeeping.

Responsibilities include, but are not limited to:

• Maintains and administers TMA’s payroll cycle from beginning to end including the timely preparation, review, approval, and submittal of the bi-weekly payroll.
• Primarily responsible for: accuracy of timekeeping and tax records, changes to employee payroll records such as but not limited to tax withholdings, benefits, fringe benefits, time off request, leave accruals, 401(k) contributions, demographics, bank information, etc.,
• Recording general ledger entries for all payroll, and benefit related accounts.
• Accurately and efficiently compiles, records, and audits all work hour types to include shift differentials, leave, paid time off, etc.
• Maintains accurate retirement account data and records to include the bi-weekly employer and employee contribution upload, contribution changes and updates, tracking and processing new hire enrollment and eligibility, and responds to all related concerns or inquiries by TMA staff.
• Acts as a primary contact with the support group for the retirement plan on all matters related to system administration.
• Manages and tracks the processing of employer related payments such as quarterly and annual bonuses, mid-year salary adjustments, referrals, vacation payouts, etc.
• Processes, records, and responds to court ordered garnishments and support notices.
• Records and processes uniform and general reimbursements, and other miscellaneous deductions as required.

Basic Qualifications:

• A bachelor’s degree from an accredited college or university with major coursework in Business Administration, Finance, Accounting, Human Resources, or a related field required; however, any combination of education and experience equivalent to graduation from an accredited college or University with a bachelor’s degree or higher is acceptable.

• Minimum of 5 years of payroll administration with full payroll life cycle experience required.

• Minimum of 5 years of working experience with Payroll and HRIS systems, including experience with Paycom required.

Preferred Qualifications:

• Experience interpreting and enforcing employment laws and regulations.

• Experience working in a union environment.

• Experience working in public or commercial transportation services.

• Relevant certification or training in Certified Payroll Professional (CPP) certification.

Knowledge, Skills and Abilities:

• Strong knowledge and understanding of payroll life cycle and best practices.

• Advanced proficiency in Microsoft Office Software (Word, Excel, Outlook, and PowerPoint).

• Advanced proficiency with payroll and HRIS systems and software (Paycom).

• Basic understating of FMLA and general accrued leave processes, and company policies and procedures.

• Strong understanding of FLSA rules and DOL regulations.

• Ability to interpret and enforce company policies and procedures.

• Ability to interpret and enforce payroll policies, procedures, and best practices.

• Ability to interpret and apply Collective Bargaining Agreement terms and conditions.

• Strong knowledge of federal, state, and local employment laws and regulations.

• Extensive knowledge and experience with employee scheduling rules, and timekeeping systems and processes.

• Exceptional customer service and customer relations skills.

• Exceptional verbal and written communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Ability to maintain strict confidentiality and discretion.

• Ability to think creatively, is highly driven, self-motivated, highly organized.

• Strong attention to detail while working in a deadline-driven environment.

• Ability to maintain composure while working under pressure.

• Ability to maintain a professional and positive attitude.

Equal Opportunity Employer

Transit Management of Alexandria (TMA) is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, or any other protected characteristic. We strive to foster a diverse and inclusive workplace where everyone is valued and respected.

The ADA requires TMA/DASH to provide adequate accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Due to a high volume of applications, no phone calls or emails please.