Payroll Specialist, Canada, On Site
VensureHR • Westmount, Quebec • Full Time
Posted on Wed, Sep 30, 2026
Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com
Position Summary
The Payroll Specialist position help support our growing client base. This position will be responsible for all payroll-related processing activities.
Essential Duties and Responsibilities
- Responsible for processing our growing client base's payroll using applicable laws, regulations and company policies.
- Payroll Specialists should have knowledge of time clock systems, voluntary payroll deductions, federal/provincial/local taxation, and quality assurance
- This position requires you to pull a new hire import and time-sheet imports
- Resolve client issues or discrepancies with payroll data & problem resolution for clients/employees.
- Ensure accurate and timely payroll processing and employee payments
- Review and calculate pay for status changes, new hires, transfers and promotions
- Calculate terminated employee final pay following the appropriate state laws and regulations
- Resolve issues or discrepancies with payroll data
- Troubleshoot and problem-solve employee payroll and HRIS issues or concerns
- Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received
- Prepare off-cycle payrolls and manual checks as needed
- Respond to all HRIS and payroll questions and inquiries
- Enter new hire information into HRIS
- Manage, maintain, and update Human Resource Information System (HRIS) and specific modules
- Generate reports as requested and for compliance and audits
- Perform other duties and projects as assigned.
- Ability to efficiently organize work activities to meet daily and weekly deadlines.
- Ability to multi-task with a strong attention to detail
- Good communication skills and ability to work effectively in a team environment
- Intermediate to strong skills in MS Office, including Excel and Outlook
- Must use logic and reasoning to make immediate decisions under pressure or tight deadlines.
- Proven ability to make proper judgment calls when presented by a situation/problem
- Work with other departments to find other resolutions
- High school Diploma or equivalent
- 3-7 years' experience
- Experience handling/managing multi-Canadian provincial payrolls, payroll systems, and processing Canadian payroll.
- At least 5 years of payroll processing experience, preferably in the payroll services or similar industry.
- Bilingual - Proficient in French and English.
PCP or PLP certification required for this position
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Frequently required to sit; occasionally required to stand and walk.
- Specific vision abilities required include close vision, color vision, and ability to adjust focus.
- Frequently required to talk and hear.
- Moderate concentration/intensity, which includes prolonged mental effort.
- Average memory, taking into consideration the amount and type of information.
- Noise level in the work environment is usually moderate
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
This position is eligible for the following benefits:
- Health Insurance: Medical, dental, and vision coverage
- Retirement Plan: Group RRSP with company match
- Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable provincial statutes
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