Accounting and Payroll Specialist

Job Details

The Accounting & Payroll Specialist is responsible for administering payroll operations and supporting full-cycle accounts payable and accounts receivable functions. This role ensures accurate financial processing, regulatory compliance, and timely reporting. The position requires strong attention to detail, customer service skills, and the ability to coordinate with project managers, employees, vendors, and clients.

This is a hybrid position requiring periodic on-site attendance at our office in Alameda, CA.

Key Duties and Responsibilities

Payroll Administration

• Coordinate new employee payroll onboarding and system setup
• Maintain payroll records, employee tax setup, and benefit deductions
• Review timekeeping entries and follow up on discrepancies
• Audit overtime, sick leave, and vacation usage for compliance and accuracy
• Process biweekly payroll including adjustments, bonuses, and deductions
• Ensure compliance with federal, state, and local wage and hour regulations
• Reconcile payroll records and prepare payroll journal entries
• Maintain payroll reporting and documentation
• Coordinate multi-state payroll registrations and tax compliance
• Manage year-end payroll activities including W-2 review and distribution

401(k) Administration

• Enroll eligible employees in retirement programs
• Verify benefit deduction accuracy and reconcile provider invoices
• Process retirement plan contributions and maintain compliance records

Accounts Payable

• Review and process vendor invoices and expense reports
• Maintain vendor files and onboarding documentation
• Process payments via check, ACH, and credit card
• Reconcile vendor statements and resolve discrepancies
• Monitor accounts payable aging and manage payment schedules
• Assist with 1099 reporting and business license renewals
• Support month-end and year-end closing processes

Accounts Receivable

• Maintain customer accounts and project billing setup
• Prepare and issue client invoices in accordance with contract requirements
• Collaborate with project managers regarding billing accuracy
• Post customer payments and reconcile receivables
• Monitor accounts receivable aging and conduct collection activities

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field (Bachelor’s preferred)
• Minimum 4 years of experience in payroll processing and accounting functions
• Experience with multi-state payroll administration
• Knowledge of California wage and hour regulations
• Proficiency with payroll, timekeeping, and accounting systems
• Strong attention to detail and organizational skills
• Ability to handle confidential information responsibly
• Strong communication and problem-solving skills

Compensation

Compensation for this role will be competitive and commensurate with experience. In addition to a base salary this position may be eligible for bonuses.

Estimated Salary $80,000 – $115,000

Benefits

Eligible employees receive:

• Medical, Dental, and Vision Insurance
• Health Reimbursement Account (HRA)
• 401(k) with employer contribution
• Paid Holidays
• Paid Time Off
• Sick Leave

Equal Employment Opportunity Statement

Blymyer Engineers, Inc. is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.

California Applicant Privacy Notice

Personal information submitted during the application process will be used solely for employment-related purposes in accordance with California privacy laws.