Payroll Manager

SUMMARY

Responsible for all aspects of multi-state and multi-company payroll processing, including but not limited to: researching and resolving pay issues with employees, reconciling payroll accounts, streamlining and automating processes to ensure efficiencies through growth; regulatory reporting and compliance; payroll processing including but not limited to: electronic, computer and paper file maintenance, payroll transmission, payroll balancing. Manage Payroll Department and work cooperatively with Accounting, Human Resources, and Operations as necessary.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws.
• Ensure payroll conformance to Company standards, labor agreements, generally accepted accounting principles and tax regulations.
• Responsible for oversight of daily data entry within PR for all locations.
• Provide direction to payroll staff in maintaining payroll data and information integrity, efficient day-to-day operation and production schedules. Also responsible for performance management and development of direct reports.
• Manage payroll tax function to ensure compliance with all federal, state and local regulatory reporting requirements. Ensure that quarterly multi-state and federal tax filings, annual reporting, and W-2s are completed on a timely basis.
• Process special payments to include incentive and severance payouts.
• Audit payroll entries processed by direct reports.
• Responsible for resolving payroll-related site issues and pay issues with employees.
• Responsible for reconciling labor distribution reports to job cost.
• Recommend changes to and assist in the development and implementation of procedures to optimize business processes.
• Prepare and file Certified Payroll and Union reports.
• Personally process special payrolls for Executive staff.
• Oversee 401(k) plan transactions and processing.
• Prepare third-party sick pay, relocation, and garnishments transactions.
• Update and troubleshoot payroll and time reporting software.
• Responsible for reconciling labor distribution reports to job cost.
• Reconcile payroll accounts to general ledger accounts.
• Provide direction to payroll staff in maintaining payroll data and information integrity, efficient day-to-day operation and production schedules. Also responsible for performance management, training and development of direct reports.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Continually learn new processes, systems, and changes in wage and tax laws.
• Audit W-4s, payroll balance sheets, YTD earnings, etc.
• Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, jury duty pay, etc.).
• Responsible for overseeing the maintenance of all payroll-related records, filing tax reports and voluntary deduction reports, balancing and controlling earnings and deduction totals, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents.
• Prepare various accounting papers, schedules, exhibits, and summaries related to payroll.
• May calculate deductions for group health, life, and disability insurance premiums and communicate to employees and payroll staff.
• Post payroll data and prepare routine reports and/or payments to government agencies, insurance companies and others.
• Calculate and process special checks, review, edit and make corrections and adjustments as needed.
• Oversee the posting of hours worked by examination of timecards, time sheets, or electronic media. May also be responsible for calculation of overtime, incentive pay, shift differential, etc.
• Responsible for training staff in-house and at sites.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Supervise Payroll Staff.  Supervise that policies & procedures are followed within the Payroll Department.

MINIMUM QUALIFICATIONS

• Bachelor's degree from four-year college or university OR five (5) to ten (10) years of related experience and/or training.
• Fundamental Payroll Certification (FPC) or equivalent required.
• Experience with Deltek Costpoint required.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Experience with government contracting preferred.
• Ability to work and communicate effectively with employees and management team, good written and verbal communication skills.
• Capable of being entrusted with “Confidential” information.
• Ability to work in a fast-paced environment, effectively balancing multiple concurrent assignments, flexible with job duties and scope of work.
• Detail-oriented, self-started, analytical in nature, enthusiastic, energized, and requires little supervision
• Ability to synthesize complex or diverse information.
• Identify and resolve problems in a timely manner and gathers, analyzes, and interprets both financial and general business information skillfully.
• Ability to speak clearly and persuasively in positive and negative situations, demonstrates group presentation skills, prepares and delivers written reports, conducts meetings.
• Ability to delegate work assignments, give authority to work independently, set expectations and monitors delegated activities.
• Ability to include staff in planning, decision-making, facilitating and process improvement, is available to staff, provide regular performance feedback and provide strategic feedback related to payroll as needed to senior management.
• Ability to look for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.
• Ability to prioritize and plan work activities, uses time efficiently and develops realistic action plans.
• Ability to actively promote and personally observe safety and security procedures and use equipment and materials properly.
• Must have the ability to manage multiple priorities and projects simultaneously.
• Thorough knowledge of payroll-related regulations both federal and state.
• Excellent computer skills utilizing spreadsheets and accounting software.

WORK SCHEDULE 

Full-time. May be required to work additional hours as needed to complete assignment or project.

TRAVEL

Potential for travel. When required, employee will need to complete an MVR check.

DRIVING REQUIREMENTS

Must have or be able to attain a valid state driver’s license and be insurable on the company’s automobile insurance policy. Driving, with or without accommodation, may be required when traveling for training and/or short occasional amounts of local driving.  The expected driving time is less than 25%. 

WORK ENVIRONMENT

Work is performed in a hybrid setting. Employee will work remotely and in an office setting in Orlando, FL. Employee will be exposed to a wide variety of people in differing functions, personalities, and abilities.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing; occasional walking or standing, occasional lifting of up to 25 lbs.  It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.

Compliance:

To be considered for this position, all applicants must apply on the company website, Katmai - Current Openings
We are a VEVRAA Federal Contractor.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law.

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).