Payroll Supervisor

Administrator: Cecilie Nunn
Director of Business for the Hamilton Southeastern School District

JOB DESCRIPTION

Payroll Supervisor

Reports to: Director of Business

PERFORMANCE RESPONSIBILITIES:

Lead Payroll Responsibilities:

• Supervise payroll personnel and oversee the entire payroll function.
• Responsible for the training of new employees in the payroll department.
• Evaluate payroll personnel annually.
• Assist the Chief Financial Officer and Director of Business in the interviewing and hiring of payroll personnel.

Employee Records:

• Record all absences, hours worked, additional addendums, docks, etc.
• Update all employee deductions for annuities, insurance, direct deposit, W-4, WH-4, etc.
• Total and balance employee wages on timecards.
• Update sick days, personal absence and vacation days.
• Input all information from timesheets and software programs into the payroll system.
• Update salary schedule changes and account numbers.
• Update degree level, pay schedule, etc.
• Issue electronic wage agreements and contracts as needed.
• Issue W-2 to all employees.
• Correct all county code changes before first payroll of each year.
• File timesheets, docks, exceptions, etc. into employee files.
• Update all annuities, insurance information, Section 125 participation, retirement deductions with each contract year.
• Maintain all employee hard-copy and software payroll files.
• Answer all payroll inquiries.
• Review and approve new hire documentation in Red Rover and print forms for payroll files.

Checks:

• Run calculations and check all wages, exceptions, absences for accuracy.
• Run payroll.
• Transmit federal and state taxes.
• Send direct deposit file to bank.
• Mail checks as needed.

Reports:

• Payroll report to Director of Business each payroll.
• Balance & process semi-monthly and monthly payments from clearing accounts.
• End of month reports to Accounting Supervisor.
• Report to Teachers Retirement Fund and PERF.
• Submit quarterly report to IDETS for total wages earned.
• Submit Form 941 for Internal Revenue Service.
• Report any contract changes to the Board and TRET.
• Report to Section 125 administration, eligible employees at beginning of year.
• File and report all W-2 information.
• Maintain and provide a monthly report of active employees by employee group.
• Pull reports and documents for audit.

Other:

• Research information for the Chief Financial Officer or Director of Business.
• Perform other duties as assigned by the Chief Financial Officer or Director of Business.

PERSONAL AND PROFESSIONAL RESPONSIBILTIES:

• Nurture a positive relationship with super-ordinates, subordinates and peers.
• Demonstrate respect for super-ordinates, subordinates and peers.
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
• Address concerns and offer suggestions in an appropriate and confidential manner.