Payroll Manager

WHY JOIN APIC SOLUTIONS?

• Lead payroll strategy and drive process improvement for a rapidly growing multi-state organization
• Build and develop a high-performing payroll team with direct management impact
• Strategic leadership role with meaningful executive visibility and business impact
• Cross-functional collaboration with Finance, HR, Operations, and leadership teams
• Stable workload with excellent long-term career growth opportunities
• Competitive salary range: $90,000 - $110,000 plus Incentive Program eligibility
• Comprehensive benefits package with case-by-case relocation assistance available

WORK ARRANGEMENT

• On-Site (Remote not available)

PHYSICAL REQUIREMENTS

• Ability to work in an office environment
• Prolonged periods sitting and working at a workstation
• Proficiency in verbal and written communication
• Ability to lift or move standard office materials occasionally

PHYSICAL REQUIREMENTS

• Ability to work in an office environment
• Prolonged periods sitting and working at a workstation
• Proficiency in verbal and written communication
• Ability to lift or move standard office materials occasionally

EQUAL OPPORTUNITY EMPLOYER

APIC Solutions Inc. is an Equal Opportunity employer. APIC Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

APIC Solutions is seeking an experienced Payroll Manager to lead and direct all payroll operations for our growing, multi-state construction organization. As Payroll Manager, you will take full ownership of payroll strategy, process management, compliance, and team leadership. Reporting to the Controller, you will oversee end-to-end payroll processing, supervise and develop payroll personnel, and ensure complete regulatory compliance across all jurisdictions. This is a strategic leadership role with direct business impact and meaningful exposure to senior leadership for growth and operational planning.

KEY LEADERSHIP RESPONSIBILITIES

•  Lead and direct the end-to-end weekly multi-state payroll processing operation, ensuring accuracy, timeliness, and full compliance across all jurisdictions
• Manage and oversee certified payroll and prevailing wage reporting and compliance requirements for all applicable projects
• Supervise, coach, mentor, and develop payroll team members; hire, train, and evaluate staff; optimize team performance and accuracy
• Own payroll data review, research complex payroll tax issues, resolve discrepancies, and implement corrections ensuring federal, state, and local regulatory compliance
• Establish and maintain robust payroll controls, reconciliations, and reporting procedures; drive continuous process improvement initiatives
• Oversee new hire payroll setup, status changes, terminations, and employee information updates in coordination with HR
• Prepare comprehensive payroll reports (weekly, quarterly, annual) for finance, HR, and executive stakeholders
• Manage W-2 preparation and processing; oversee union and wage code setup for certified payroll projects
• Partner with the Controller to implement payroll policy updates, system improvements, and procedural enhancements
• Stay current with federal, state, and local payroll tax regulations; ensure organization-wide compliance and regulatory adherence

REQUIRED QUALIFICATIONS & EXPERIENCE

• Minimum 5 years of progressively responsible construction payroll experience with proven track record managing high-volume, multi-state operations
• Demonstrated leadership or supervisory experience managing payroll personnel and directing payroll team functions
• Extensive experience processing and managing certified payroll and prevailing wage requirements
• Deep knowledge of payroll taxation, wage and hour laws, garnishments, deductions, and multi-state compliance requirements
• Certified Payroll (CP) certification or equivalent professional credential
• Strong experience with payroll controls, reconciliations, reporting, audits, and process improvement initiatives
• Exceptional analytical, organizational, and problem-solving skills with demonstrated ability to manage complex payroll scenarios
• Strong leadership capabilities with proven ability to mentor, develop, and motivate team members
• Advanced proficiency in Microsoft Excel and understanding of automated payroll processing systems
• Excellent verbal and written communication skills with ability to handle confidential information with discretion

PREFERRED QUALIFICATIONS

• Spectrum ERP/Payroll system or similar enterprise payroll platform experience
• Experience managing payroll for multiple legal entities and complex organizational structures
• Knowledge of wage decisions, trade classifications, and government wage determinations
• Bachelor's degree in Finance, Accounting, Business Administration, HR, or related field
• Certified Payroll Professional (CPP) certification