Payroll Clerk

Position:                      Payroll Clerk

Term:                           Full-time, 12 Months (260/261 Days)

Classification:             Classified, Non-exempt

Location:                     Administration Building

Qualifications:             High School Diploma or equivalent; Business/accounting coursework preferred; Experience in a payroll processing or bookkeeping preferred; Experience with business/payroll software, preferred

Supervisory:                No

Reports to:                  Director of Human Resources and Payroll Specialist

General Expectations:

• Supports the mission of Carthage R-9 School District.
• Supports the value of education.
• Become familiar with, enforce, and follow all applicable Board policies and regulations, administrative procedures, other directions given by district administrators and supervisors, and state and federal laws.
• Obey all safety rules.
• Care for, properly use, and protect school property.
• Maintain courteous and professional relationships with students, parents/guardians, other district employees and the public.
• Communicate effectively with supervisors, department staff, all members of the school district, and community as required.
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner, utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems as needed to complete job duties.
• Read and interpret documents such as work orders, safety rules, and handbooks and apply to job duties.

Essential Functions:

• Assist with payroll processing ensuring timely and accurate payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Maintain payroll information by collecting, calculating, and entering data.
• Update payroll records by entering changes in exemptions, insurance coverage, retirement, other deductions, and position changes.
• Maintain all processes related to retirement.
• Maintain high levels of customer service by answering questions and requests in a timely manner.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Work effectively with other departments.
• Work on multiple projects effectively and meet deadlines.
• Work independently in a disciplined, detail-oriented environment.
• Learn all aspects of payroll, including cross training and problem solving.
• Carry out all other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is regularly required to walk, talk, and hear. The employee frequently is required to stand or sit. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The employee must be able to lift 25 pounds.

Attendance

Regular and consistent attendance is an essential function of this position. 

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The individual who holds this position will regularly work in a school environment that is noisy and active.  Occasionally the individual will be required to work outdoors for short periods of time to perform such tasks as loading and unloading students from district transportation and supervising recess.

Note:  The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Carthage R-9 School District is an Equal Opportunity Employer and does not illegally discriminate in its programs, services, activities or facilities.