Payroll Assistant

Voyago is hiring to fill an existing Payroll Assistant based in London, Ontario!

Your Role

Reporting to the Payroll Supervisor, the Payroll Assistant provides timely and accurate data entry and related clerical support to the payroll team to ensure effective payroll processing. The Payroll Assistant supports all aspects of the payroll cycle for multiple companies and operational divisions, processing employee changes and preparing reports and remittances in a timely and accurate manner, and in accordance with Company policies and government legislation and guidelines.

This is an on-site position based in our London office.

Key Responsibilities

Payroll Services

• Maintain and update employee status information in the HRIS/Payroll system including hires, terminations, and other changes
• Manage incoming volume of employee changes in accordance to the payroll calendar and priority adjustments
• Provide support to the payroll team in the preparation, verification and processing of all pay-related transactions including regular pay, applicable premiums, retroactive adjustments, benefit payments, and special payments
• Identify and report payroll discrepancies, manage payroll documentation, and maintain ADP Workforce Now system information
• Confirm eligibility criterion, prepare and calculate entitlements for employees during employment transitions, including termination pay and status changes
• Ensure all data files are complete for transmission to ADP
• Prepare and submit payroll deductions and remittances on a timely basis and ensure records are up to date
• Create reports from payroll data and time and attendance data
• Prepare payroll related filings and supporting documentation, such as year-end tax statements, Records of Employment, and other statements
• Support the team in the preparation of statutory forms such as T4, T4(A), ROE and address Service Canada/Service Ontario inquiries in a timely and thorough manner
• Prepare and verify statements of earnings for employees, indicating gross and net calculations and deductions such as taxes, union dues, etc.

HRIS Administration

• Ensure confidentiality is maintained via accurate security access assignment to users
• Maintain and update employee information in the HRIS/Payroll system, such as demographic records, compensation details, records of employee attendance, leaves of absence, overtime, etc., to calculate pay and benefit entitlements

Government Correspondence

• Respond to internal client inquiries about payroll related matters in a timely and professional manner
• Support the Payroll Supervisor in responses to the Canadian Revenue Agency regarding remittances, T4 values, annual PIER report or other required investigations or audits

Your Profile

• You have experience with high volume data entry, HRIS is an asset
• You have a post-secondary degree in Business Administration, Human Resources, or another relevant field
• You have Canadian Payroll Compliance Professional (PCP) Designation (or willing to obtain)
• You have experience with ADP Workforce Now, or another payroll/HRIS product
• You have experience with multi-union payroll is an asset
• You bring knowledge of Canadian payroll legislation, Provincial Employment Standards (ON & MB), taxation guidelines and year end reporting processes.
• You bring intermediate knowledge of MS Office Suite and proficiency with payroll software programs
• You can function effectively in a fast-paced, deadline driven environment
• You can function effectively within a team and collaborate well with colleagues, staff, and managers
• You can maintain discretion with confidential information
• You bring strong organization skills and attention to detail
• You bring superior communication and interpersonal skills
• You can provide a Clean Criminal record search

Annual Salary: $45,000 - $52,000

The Perks

• We offer comprehensive benefits packages for full time employees with an Employee and Family Assistance Program and a great company perks program.
• We are an Award Winning company and certified Great Place To Work
• As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider
• We focus on innovation and sustainable environmental initiatives
• We support the development, work-life balance and well-being of our employees
• We build a supportive corporate culture that encourages diversity and enables our people to flourish.
• We enable our employees to have a positive social impact by deploying sustainable mobility solutions.
• We offer our employees opportunities to build their own experience within a local, global Group.

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

Voyago Transdev’s Applicant Tracking System uses AI-assisted tools during the initial application and early screening stage.

We thank all applicants however only those under consideration will be contacted.