Payroll Assistant

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, August 19, 2026, for the Payroll Assistant with Finance, Core Services.  The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website.  Online applications are accepted through My Job Search. NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY: The Payroll Assistant reports to and works under the direction and supervision of the Payroll Manager.

To support and assist the Payroll Manager in the performance of statutory, operational, financial and administrative duties related to the payroll responsibilities.

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS:

• College diploma in Accounting or Business or
• Grade 12 Diploma (or equivalent) WITH three (3) years of electronic payroll experience.
• Eligible for the National Payroll Institute Payroll Compliance Professional certification or be actively working toward the designation with expected completion within 2 years of employment.
• 1-2 years’ experience in a similar role preferred
• Intermediate Excel and Word computer skills.
• Working knowledge and experience with UKG software would be an asset.
• Must possess excellent reading, analytical and comprehension skills.
• Strong time management skills and flexibility in handling changing priorities.
• Ability to work with a high level of discretion and confidentiality.
• Detail-oriented with accurate data entry skills (numeric and alpha-numeric).
• Ability to multi-task and manage competing priorities using sound judgment.
• Collaborative team player with strong communication and relationship-building skills.
• Capable of producing high-quality work in a fast-paced, deadline-driven environment.
• Ability to work independently and as part of a team.
• Ability to work with discretion and high level of confidentiality

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1:  Online

1. Please visit: My Job Search to access our job board and follow the directions to apply.
2. Please ensure all required documents are provided/uploaded with your application package, which include:
   1. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
   2. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
   3. Copy of your education diploma/degree/certificate and transcript.
3. If you have any questions or need assistance, please reach out Lesleigh Rusnak, HR Business Partner at 519-445-2223 ext. 5717 or via email at HRBP1@sixnations.ca.

Method #2: GREAT – Applications must include all of the following:

1. Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.
2. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
3. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
4. Photocopy of your education diploma/degree/certificate and transcript.
5. Place all documents listed above in a sealed envelope and mail to or drop off at:

Payroll Assistant – Full Time – 144-26-1

                                         c/o Reception Desk

                                         Grand River Employment & Training (GREAT)

                                         P.O. Box 69, 16 Sunrise Court

                                         Ohsweken, Ontario  N0A 1M0

FINANCE      

                POSITION DESCRIPTION

POSITION TITLE: Payroll Assistant

REPORTING RELATIONSHIP:

Reports to and works under the direction and supervision of the Payroll Manager PURPOSE & SCOPE OF THE POSITION:

To support and assist the Payroll Manager in the performance of statutory, operational, financial and administrative duties related to the payroll responsibilities.

RESPONSIBILITIES AND DUTIES:

1. TECHNICAL FUNCTIONS:

• Verify and provide system approval of all new employees’ contracts as entered in UKG (Ultimate Kronos Group) or current payroll software, ensuring that approvals are in a timely manner.
• Verify and provide system approval of all contract extensions and employee changes as entered in UKG or current payroll software, ensuring that approvals are in a timely manner
• Verify all wage changes are made accurately and in time for affected pay periods and calculate retro when required.
• Assist in the preparation and processing of bi-weekly payroll for over 1,000 employees, as well as verifying any additional payouts.
• Assist with time verification for each pay for completeness and accuracy, contact supervisors for any missed times.
• Assist with time verification quarterly for completeness and accuracy.
• Assist with employee accruals quarterly for completeness and accuracy.
• Ensure that hours are categorized and allocated to correct pay codes.
• Ensure accurate and timely submission of payroll data, including hours worked, overtime, deductions, and other payroll-related information.
• Must complete basic UKG Pro and WFM or current payroll software training
• Follow up with employees for banking information updates and changes started through the self service in UKG or current payroll software.
• Follow payroll procedures for terminated employees. (As provided)
• Follow payroll procedures for employees on leave. (As provided)
• Prepare ROE’s in UKG using Job Aid (As provided) and distributing ROEs
• Assist with processing payroll and year end reconciliation
• Assist with the preparation of T4s
• Assist in reconciliation of payroll to the General Ledger.
• Assessing discrepancies and addressing any inquiries by investigating and providing guidance on necessary solutions.
• Adhere to all procedures and policies
• Stay current with payroll regulations, standards, and work methods.

1. ADMINISTRATIVE FUNCTIONS:

• Participate in required meetings providing input and recommendations.
• Respond to employee inquiries relating to payroll maintaining confidentiality.
• Assist with internal management reports from the payroll system (UKG).
• Email out new contracts and extensions to supervisors
• Provide back-up support for the Payroll Manager during absences.
• Support and assist in payroll onboarding for new hires
• Support other departments as needed.

1. COMMUNICATIONS AND LIAISON FUNCTIONS:

• Send and receive messages and documents using electronic mail following email etiquette.
• Acts as a liaison with other departments in matters related to payroll functions, employee information, updating files, etc.
• Provides guidance to interdepartmental managers and or supervisors on processes, policies and procedures as they relate to payroll.

1. OTHER FUNCTIONS:

• Perform other related duties as assigned by Immediate Supervisor
• Perform other related duties as may be required by the Chief Financial Officer

WORKING CONDITIONS:

Subject to deadlines, interruptions; work may be subject to unscheduled hours and stress. May require extensive inter-departmental contact.

WORKING RELATIONSHIPS:

With the Payroll Manager:

Receives supervision, instruction, guidance and encouragement, interacts to ensure tasks are done efficiently and effectively and in a timely manner; discusses plans and priorities.

With Other Staff:

Courteous, cooperative and demonstrate teamwork with all Six Nations of the Grand River staff.

With the Public:

Represents and promotes Six Nations of the Grand River and community in a positive, courteous, cooperative and professional manner.

BASIC QUALIFICATIONS:

• College diploma in Accounting or Business or
• Grade 12 Diploma (or equivalent) WITH three (3) years of electronic payroll experience.
• Eligible for the National Payroll Institute Payroll Compliance Professional certification or be actively working toward the designation with expected completion within 2 years of employment.
• 1-2 years’ experience in a similar role preferred
• Intermediate Excel and Word computer skills.
• Working knowledge and experience with UKG software would be an asset.
• Must possess excellent reading, analytical and comprehension skills.
• Strong time management skills and flexibility in handling changing priorities.
• Ability to work with a high level of discretion and confidentiality.
• Detail-oriented with accurate data entry skills (numeric and alpha-numeric).
• Ability to multi-task and manage competing priorities using sound judgment.
• Collaborative team player with strong communication and relationship-building skills.
• Capable of producing high-quality work in a fast-paced, deadline-driven environment.
• Ability to work independently and as part of a team.
• Ability to work with discretion and high level of confidentiality

OTHER PREFERRED REQUIREMENTS:

• Due to timely delivery of deadlines excellent attendance is important.
• Effective organizational skills, able to meet deadlines.
• Possess a valid driver’s license and access to a reliable vehicle

IMPACT OF ERROR:

Errors in judgement and in the conduct of duties could lead to financial loss, poor relations, confusion, and misinformation being given to staff and government agencies.

CONTROLS:

Works within the administrative and financial management policies and procedures established by Six Nations of the Grand River and other legislation provided by the respective government agencies.

Due to the nature of the responsibility, most of the work must be performed from the office