Payroll Administrator

THIS POSITION IS AN ONSITE POSITION BASED IN MISHAWAKA, IN

We are seeking a highly organized and detail-oriented Payroll Administrator with demonstrated union payroll experience to join our team. The Payroll Administrator will be responsible for accurately and efficiently processing both union and non-union payroll for multiple companies ensuring full compliance with collective bargaining agreements (CBAs), and applying in-depth knowledge of federal, state, and local payroll tax regulations. This role requires strong analytical skills, a thorough understanding of payroll tax calculations and deductions, and the ability to maintain strict confidentiality with sensitive employee information. 

Responsibilities and Duties:

Union Payroll and Compliance:

•    Process union payroll in full compliance with applicable collective bargaining agreements, including accurate application of union wage scales, classifications, and negotiated benefits.
•    Prepare and submit all required union reports, fringe benefit remittances, and contributions to union funds (health & welfare, pension, annuity, etc.) in a timely and accurate manner.
•    Maintain detailed knowledge of multiple CBAs and ensure payroll is processed according to each agreement’s specific terms.
•    Serve as a point of contact for union payroll inquiries, working collaboratively with union representatives to resolve discrepancies.

Payroll Tax Administration:

•    Demonstrate comprehensive knowledge of all payroll tax deductions and calculations, including federal, state, and local income taxes, FICA (Social Security and Medicare), FUTA, SUTA, and any applicable local taxes.
•    Ensure accurate and timely calculation, withholding, and remittance of all payroll taxes in compliance with IRS regulations and applicable state and local requirements.
•    Review and file all required payroll tax returns and reports (e.g., 941, W-2, W-3, etc.) accurately and on schedule.
•    Monitor and respond to changes in tax legislation, updating payroll processes and withholding tables accordingly to maintain ongoing compliance.

General Payroll Processing:

•    Process payroll on a regular basis, ensuring accurate calculation of wages, overtime, deductions, and benefits for all employee classifications.
•    Verify and review timekeeping records, resolving discrepancies or issues in a timely manner.
•    Maintain complete, accurate, and up-to-date payroll records in compliance with recordkeeping requirements.
•    Respond promptly and professionally to employee inquiries regarding payroll, deductions, and tax-related matters.
•    Collaborate with the HR department to ensure accurate and timely employee data updates.
•    Prepare payroll reports for management review and analysis.
•    Stay updated on changes in payroll regulations and adjust processes accordingly.

Education: Associate degree in Accounting, Finance, or a related field (preferred)

Experience: Minimum 5 years of proven experience as a Payroll Administrator or in a similar role, with required experience processing union payroll and submitting union reports in accordance with CBA requirements.

Certifications: Certified Payroll Specialist (CPS), Certified Payroll Professional (CPP), or Fundamental Payroll Certification (FPC) (preferred)

Required Skills:

      ·         In-depth knowledge of union payroll processing, CBA interpretation, and union reporting and remittance requirements.

·         Comprehensive understanding of all payroll tax calculations and deductions, including multi-state and local tax obligations.

·         Proficiency in payroll software and related tools (e.g., UKG, ADP, Paylocity).

·         Strong mathematical and analytical skills with high attention to detail.

·         Excellent organizational and time management abilities, with the capacity to meet strict deadlines.

·         Ability to handle sensitive and confidential information with integrity.

·         Effective communication skills to address employee inquiries and provide clear guidance.