Operational Accounting Assistant

Position Overview:

The Accounting Specialist provides intermediate-level accounting support by performing transactional, reconciliation, and reporting activities that ensure accurate financial records and efficient financial operations. This role manages key accounting processes such as accounts payable, accounts receivable, reconciliations, and journal entries, while supporting month-end close and audit activities. The Accounting Specialist works closely with internal teams to maintain compliance with company policies and accounting standards.

Key Responsibilities:

• Process and maintain financial transactions, including invoices, payments, deposits, and journal entries.
• Manage accounts payable processes, including vendor setup, invoice review, coding, and payment processing.
• Manage accounts receivable processes, including invoicing, payment application, deposits, and customer account inquiries.
• Reconcile bank accounts, general ledger accounts, and balance sheet accounts.
• Prepare and post journal entries to ensure accurate financial reporting.
• Assist with month-end and year-end close processes.
• Maintain accurate and organized financial records and supporting documentation.
• Research and resolve discrepancies in financial transactions and account balances. 
• Respond to internal and external inquiries related to accounting transactions and processes.
• Support audits by preparing schedules, reports, and documentation.
• Ensure compliance with company accounting policies, internal controls, and regulatory requirements.
• Collaborate with internal teams to ensure timely and accurate financial operations. 
• Provide cross-functional support and backup coverage for accounting processes as needed.
• Interact and communicate in a professional and effective manner with all levels of team members, leadership, customers, and external partners. 
• Performs other functions as necessary or as assigned. 

Required Qualifications: 

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounting, bookkeeping, or finance experience.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and time management skills.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Basic understanding of accounting principles and financial processes.

Preferred Qualifications: 

• Experience in title, escrow, or real estate industry. 
• Experience with general ledger maintenance and reconciliations. 
• Familiarity with accounting systems or ERP platforms. 
• Experience supporting audits or financial close processes.

Work Environment and Physical Requirements:

The physical demands described herein are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. The role is primarily performed in an indoor office environment and requires extended periods of sitting, computer use, and frequent verbal and written communication. The position may require occasional standing, walking, and lifting of materials up to 25 pounds.

Why TitleOne:

At TitleOne, we believe there is a difference. Our team delivers confidence and peace of mind through trusted expertise, innovative tools, and a strong commitment to the communities we serve. We support our team members with meaningful work, opportunities for growth, and a collaborative, people‑first culture.

Benefits include: 

• Medical, Dental, and Vision Insurance

• 401(k) with Company Match

• Paid Time Off, Holidays, and Sick Leave

• Short- and Long-Term Disability and Life Insurance

• Paid Family and Parental Leave

• Employee Assistance Program (EAP) and Wellness Incentives