Accounting Assistant SW

Purpose/Objective of the Role:

This position is for the 2026-2027 academic year that will support the Accounting Office. The Assistant provides support to the accounting team while gaining valuable experience relating to higher education administration and accounting practices.

Tasks &Responsibilities:

The Assistant will work under the direction of the Staff Accountant with assistance and input from the entire accounting team.

• Scanning and saving invoices
• Monitor Accounts Payable email account
• Entering Invoices into Purchasing (BishopBuy) System
• Updating spreadsheets with invoice details
• Updating and posting batches in Accounting (Dynamics) system
• Review open receipts in BishopBuy and B&G open receipts
• Review vendor statements and call/email vendors to request invoice copies
• Greet visitors at the front desk
• Get mail from and take mail to mailroom
• Sort and distribute mail
• Stuff envelopes
• Other Duties as Assigned

Qualifications/Skills:

• Ability to maintain confidential and sensitive information.
• Strong interpersonal communication skills, attention to detail, and organizational skills.
• Strong computer and technology skills. Familiarity with Google Apps, Microsoft Office, and Excel are preferred.
• Ability to work independently, but also as part of a team.

Potential Future Career Benefit: 

• Builds professional experience
• Develops business knowledge 
• Creates networking opportunities 
• Strengthens attention to detail 
• Provides hands-on experience 
• Improves career readiness

 NOTE:

Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States. 

Application Instructions:

• Complete the ADP application by selecting "Apply" button and answer all questions.
• Supervisor: Carolyn Mullenix
• Commitment: 10-20 hours per week
• Term: temporary, part-time position Fall & Spring