Office Support Bookkeeper

Qualifications:

•  High School  Diploma  or  equivalent

•  Experience  with computer  operation, bookkeeping, or  previous  office  experience  is preferred.

Nature  of  Work:

Employee performs  a  moderate variety  of  clerical  duties  which  may  be of  a  specialized nature, as  in bookkeeping, and are  usually  in a  relatively  narrow  program  area.   Detailed instructions  or general  guides  of  some variety  are available as  a  reference to  the employee.   The employee is expected to resolve  problems  of  medium  difficulty  with  little  assistance.   Occasionally  the employee  may  plan, develop, or  revise  procedures  for  non-complex  work.   Errors  are  generally found within the  school  system.  An  employee  in this  position receives  limited supervision.   Knowledge,  Skills,  and 

Abilities:

•  Considerable knowledge  of  elementary  arithmetic.

•  Working knowledge  and  ability  to use  correct  grammar, spelling  and punctuation.

•  Working knowledge of  office practices.

•  Working knowledge    of  basic  bookkeeping

•  Working knowledge  of  basic  computer  operation.

•  Some knowledge  of  basic  accounting  methods.

•  Skill  to operate  a  computer  and typewriter.

•  Ability  to  compile  information  based on general  instruction.

•  Ability  to  access  information through a  computer  network, or  from  a  mini-or  main-frame computer.

•  Ability  to use  moderately  complex  WORD  processing  or  spreadsheet  software  programs

Essential  Job Functions:

•  Compiles  data from  a large variety  of  established  sources.

•  Records  a  wide  range  of  information requiring  some  computation.

•  Operates  a computer,  selecting  procedure  and items  to code  and record.

•  Codes transactions  to the  correct  one  of  several  possible  funding  sources.

•  Maintains  ledger  sheets  and  current  balance of  several  accounts. 10/13/2011

•  Determines  individual allotment of  materials/monies  by  prescribed  procedures.

•  Prepares  periodic statement  of  accounts  by  established  practices  or  detailed  instructions.

•  Reviews  material  orders  and recommends  their  approval  or  rejection to higher  authority.

•  Sets  and  maintains  files  for  a moderate number  of  subjects.

•  Files  and  retrieves  information  from an  alphabetical,  chronological or  numerical filing system.

•  Operates  moderate variety  of  standard  office  equipment.

•  Operates  a calculator  to  perform  a variety  of  operations  including  fractions,  percentages and  decimals.

•  Types tabular  materials,  charts,  and  statistical materials  from readily  available  example.

•  Answers  incoming  phone  lines  and establishes  needs  of  callers  in order  to refer  them  to the  appropriate  staff       person for  service.

•  Gives out  a  variety  of  established information from  one program  area.

•  Composes narrative  materials  giving  readily  available  data  and/or  established information. 

 •  Performs  other  duties  and responsibilities  as  assigned by  supervisor.