Bookkeeper

Pay: $50,000 a year

Hours:35 hours per week. Monday through Friday, 8:30am-4:00pm.

Benefits

Medical, Dental, and Vision

• Single
• Employee/Spouse
• Employee/Child(ren)
• Family

EAP Services

Flexible Spending

Life Insurance Plans

Paid Vacation, Personal, and Holiday Time Off

NJ Sick Leave

401(k) with company match after one year of employment

Tuition Reimbursement

Pastoral Care Services

Free staff lunch every Friday

Position Summary:

We are seeking a detail-oriented and organized Bookkeeper to manage the day-to-day financial transactions of our organization. The ideal candidate will have proven experience in Accounts Receivable, Accounts Payable, bank and account reconciliations, and general bookkeeping functions. Experience working in a nonprofit environment is strongly preferred. The successful candidate must be comfortable using Microsoft Teams for communication and collaboration and have familiarity with Aplos accounting software.

Agency Expectations of Coworkers:

Coworkers are expected to perform their duties in such a way that enhances the dignity and quality of life of the clients we serve.  St. John of God Community Services (the Agency) is a service of The Hospitaller Order of St. John of God, a Religious Order of the Roman Catholic Church, whose mission is to serve the sick, poor, and needy people in over 50 countries worldwide.

St. John of God Community Services expects the following to be met by all coworkers:

• Understands and supports the Agency’s Mission, Vision, and Values.
• Understands and Respects the Catholic Identity of The Hospitaller Order of St. John of God and St. John of God Community Services.
• Adheres to Agency and departmental policies and procedures.
• Acts as a role model within and outside the Agency while maintaining information in a confidential and needs-to-know manner regarding persons served, families, staff, volunteers, and community partners.
• Performs duties as the workload necessitates by demonstrating flexibility, efficient time management, and the ability to prioritize one’s workload.
• Responds appropriately to interruptions, emergencies, and various safety and evacuation drills.
• Treats attendance and punctuality as essential components of the job.
• Communicates on a timely basis with a supervisor about departmental issues and concerns affecting the safety and well-being of all. 

Essential Duties and Responsibilities:

• Process and maintain Accounts Payable transactions, including invoice entry, vendor payments, and expense tracking.
• Manage Accounts Receivable activities, including invoicing, payment collections, and customer account maintenance.
• Perform monthly bank, credit card, and general ledger reconciliations to ensure financial accuracy.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end and year-end closing processes.
• Prepare financial reports and account analyses as requested.
• Monitor outstanding receivables and follow up on overdue accounts.
• Ensure compliance with organizational policies, accounting standards, and internal controls.
• Support annual audits and provide requested documentation.
• Collaborate with team members and management through Microsoft Teams and other communication platforms.
• Assist with nonprofit accounting functions, including fund and grant tracking, when applicable.
• Maintain confidentiality of financial and organizational information.

Qualifications for the Position:

• High School Diploma or equivalent
• Minimum of 2 years of bookkeeping experience.
• Demonstrated experience with:
  • Accounts Payable
  • Accounts Receivable
  • Bank and account reconciliations
  • General bookkeeping and financial recordkeeping
• Proficiency with Microsoft Office, particularly Excel.
• Experience using Microsoft Teams for communication and collaboration.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.

Preferred Qualifications:

• Associate’s degree in business, Accounting, Finance, or a related field.
• Experience working in a nonprofit accounting environment.
• Familiarity with Aplos Accounting Software.
• Knowledge of fund accounting and grant reporting.
• Experience supporting external audits and financial compliance requirements.

Competencies:

• Accuracy and attention to detail
• Analytical and problem-solving skills
• Integrity and confidentiality
• Time management and organization
• Ability to work independently and as part of a team
• Strong customer service orientation

Americans with Disabilities Amendments Act (ADAAA) Specifications:

The demands described below are representative of those that must be met by a coworker to successfully perform the essential functions of this job.

Proficiency Rating Legend:

                O = Occasionally – May be called upon to perform from time-to-time.

                R = Regularly – Commonly call upon to perform.

                F = Frequently – Repeatedly called upon to perform; cannot perform job without this function.

• Lifting unassisted: Up to 25 pounds, from the floor level to the at waist level. (O)
• Lifting assisted: Up to 50 pounds, from any level. (O)
• Standing/Walking: Remaining on one’s feet in an upright position or moving about a work area. (R)
• Sitting: Remaining in a normal, seated position. (F)
• Bending/Stooping: Continual, intermittent flexing of the spine; bending body downward and forward by bending spine at the waist. (O)
• Crouching/Kneeling: Bending legs at knees; coming to rest on knees. (O)
• Crawling: Moving about a surface on hands and knees. (O)
• Pushing/Pulling: Exerting force upon an object so that the object moves away from or toward the force. (O)
• Reaching: Extending hand(s) and arm(s) in any direction. (R)
• Climbing: Ascending or descending ladders, stairs, ramps, and the like, using feet and legs, and hands and arms. (O)
• Repetitive finger/hand movements: Usage or other special equipment operated. (F)
• Precise finger/hand movements: Seizing, grasping, turning, or otherwise performing precision work with hand or hands. (F)
• Close vision: Clear vision at 20 inches or less. (F)
• Distance vision: Clear vision at 20 feet or more. (R)
• Color Vision: The ability to identify and distinguish colors. (R)
• Peripheral vision: To observe an area that can be seen up/down or to the left/right, while the eyes are fixed on a given point. (R)
• Depth perception: The ability to judge distance and spatial relationships. (R)
• Focus adjustment/ability: To adjust eyes to bring an object into sharp focus. (R)
• Distinguish foreground/background sounds. (R)
• Hear high/low frequencies. (O)
• Hear/process for conversation speech. (F)
• Effective articulation. (F)
• Voice Projection. (O)
• Read and write at a high school level. (F)
• Taste: The ability to distinguish different flavors. (O)
• Smell: The ability to distinguish different scents. (O)
• Touch: The ability to distinguish tactually. (O)