Manager Multi-Parish/School Accounting

SUMMARY

Under the direct supervision of the Chief Financial Officer (CFO) and in accordance with established policies and procedures, manages the Department of Multi-Parish/School Accounting (MPSA). The Manager is responsible for the oversight of the day-to-day activities of the MPSA accountants and clerks; maintaining ongoing relationships with parishes and schools participating in the program; and developing and promoting the program to interested parishes and schools. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

GENERAL

• Maintain calendar listing meetings, appointments, workshops, seminars, conferences, etc. 
• Working knowledge of Generally Accepted Accounting Principals (GAAP) and fund accounting including internal controls.
• Assure internal controls are followed and evaluate effectiveness.
• Responsible for developing and promoting the MPSA Service including:
• meeting with Pastors/Principals about the benefits of the program.
• developing a strategic process parish or school specific.
• educating parish/school finance councils about the program and related duties of the council members.
• Coordinate training and presentations to parishes and schools as needed.
• Participate in regular staff meetings as directed by Diocesan Administration.
• Prepare, administer, and analyze office budget. Monitor departmental revenues and expenses and approve invoices. 
• Troubleshoot computer software related issues.
• Coordinate with Stewardship Department to assist the pastor or principal with evaluating financial condition of parish.
• Coordinate with Construction Department, when necessary, regarding construction payments
• Coordinate with CFO with internal control failures.
• Other related duties as assigned

FINANCIAL

• Assist MPSA’s and oversee interaction with Pastors, Principals and related Finance Councils with budgeting as follows:
• Preparation of budget salary worksheet
• Preparation of annual budget
• Evaluation of actual financial results to the budget
• For Schools only, coordinate with Superintendent on budget and forecast packet submission to Financial Services Office for Diocesan Finance Council presentations
• Review monthly, quarterly, and annual reports and financial statements, including journal entries and reconciliations.
• Oversee MPSA’s in monitoring monthly performance to the budget and assist MPSA’s with communicating with the Pastor and/or Principal and related Finance Councils regarding the financial position for the location.
• Oversee management of parish operational and financial records when necessary.
• Oversee management of bookkeeping functions including, but not limited to, payables and receivables and all other parish revenue and expenses.
• Provide analysis of financial data.
• Oversee development of methods in response to diocesan audit findings.
• Oversee MPSA support to non-MPSA bookkeepers with accounting software, budgeting, accounting issues
• Ensure that payroll process is completed and processed for all MPSA and non-MPSA parishes and schools so that it is ready for submission by the Diocesan Controller (or other designee)
• Oversee submission of 1099 reports for MPSA location.
• Oversee completion of financial statements by accounting firm with accounting entries and bank reconciliation issues for assigned locations.

PUBLIC RELATIONS

• Always maintains a professional relationship with Pastor, Principal, Superintendent, Parish/School staff, volunteers, committee members, diocesan staff.
• Serves as the liaison, representing the Bishop and CFO, between Parishes Schools and Diocese in matters of accounting

SUPERVISORY RESPONSIBILITIES 

This position is responsible for supervising;

• Multi-Parish/School Accountants
• Multi-Parish/School Accounting Clerk(s)

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

Baccalaureate degree in business administration with major in accounting required, CPA license a plus. Minimum three or more years accounting/bookkeeping experience required; minimum two or more years management/supervisory experience preferred. Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, payroll systems and database programs).

LANGUAGE SKILLS 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, and climb stairs. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate, typical of an office with computers and printers.

This is a forty-hour per week position. Office hours for this position are from 8:00am until 5:00pm Monday through Friday. Some late afternoon, evening or weekend work may be necessary.