Manager, Accounts Payable

Role Overview

The Manager, Accounts Payable oversees the day-to-day activities of the accounts payable department, ensuring proper record keeping, developing best practices and procedures, and ensuring accurate and timely month-end close accounts, payable tasks, and reports. This position requires full participation in department initiatives, providing technical training and mentoring to the department members and business partners as appropriate

Duties & Responsibilities

Accounts Payable Management

• • Oversees the accurate, timely and complete processing of all Accounts Payable (AP) transactions and coding to general ledger
  • Manages the day-to-day duties of the accounts payable team, ensuring all invoices, credit cards and personal expenses are processed in a timely manner
  • Monitor Accounts Payable department performance measures and ensure performance meets or exceeds standards; develop team activity/status and performance reports for management
  • Manage the accounts payable cash forecasting process by analyzing upcoming payment obligations, invoice due dates, and payment trends to provide accurate short- and long-term cash flow projections
  • Partner with Finance, Treasury, and business stakeholders to develop and maintain cash forecasts, identify variances, and provide insights that support effective working capital and liquidity management
  • Prepare, review and analyze select general ledger account reconciliations, journal entries and accruals
  • Approve daily invoice coding and ensure all ACH and wire activity is recorded
  • Perform reconciliation of accounts payable subledger to the general ledger and other accounts as assigned; ensure account reconciliations are performed monthly, and reconciling items are resolved on a timely basis
  • Review and approve payment batches and obtain proper authorization per policy
  • Monitor, maintain and enhance internal controls in relation to the Accounts Payable, Purchasing and Cash Disbursement functions
  • Review applicable accounting reports and accounts payable registers to ensure accuracy
  • Manage and oversee the Concur system across the Americas entities, providing frontline support through staff, handling escalations, and overall tool oversight
  • Oversee team's maintenance of company credit cards
  • Assist with audit schedules needed for quarterly reviews / annual audits from outside accountants
  • Assist with Sarbanes-Oxley and other compliance requirements
  • Oversee AP inbox to ensure vendor questions and problems are resolved in a timely, professional manner and resolve escalations
  • Report any supplier or customer performance issues in accordance to the defined policies and procedures
  • Ensure the 1099s are filed accurately within IRS deadlines
  • Research and resolve accounts payable discrepancie

Leadership

• • Overall management of staff, ensuring assignments and duties are completed as required
  • Compose and conduct performance reviews
  • Provide guidance, training, mentoring, coaching and development
  • Make recommendations regarding hiring, promoting and terminating

Cost Accounting

• • Manage daily activities in the organization's AP cost accounting function
  • Ensure that expenditures are appropriately classified in order to accurately calculate product line reporting, project, or departmental costs
  • Analyze cost variances and present findings to Inventory department and leadership

Process Improvement & Documentation

• • Develop, implement, and maintain procedures for payables processing
  • Identify, implement, and manage both system and process improvements
  • Work collaboratively with AP managers in Americas and review performance against metrics
  • Maintain good records and controls which provide an audit trail for all duties performed; keep e-mails, electronic files, and hard copy documentation organized

Experience & Qualifications

Education Level:

• • Bachelor's Degree (or equivalent experience) in accounting or Finance

Experience Level:

• • 7 + years of experience in Accounts Payable, Finance, or shared services leading end-to-end accounts payable operations and improving financial operations
  • 5+ years of experience in managing and developing high-performing accounts payable teams across regions

Licenses and Certifications

• • CPA – Preferred

Software /Technical Skills

• • Strong experience managing the SAP ERP System
  • Proficiency with Microsoft Office (Outlook, Word, PowerPoint)
  • Strong knowledge of Microsoft Excel with the ability to navigate and create complex Reconciliation reports
  • Procurement or procure-to-pay (P2P) platforms, preferably Zycus, at an intermediate level
  • Freight audit and payment solutions, preferably Intelligent Audit, at an intermediate level
  • Strong experience managing a Travel & Expense system (T&E), preferably Concur – preferred

Other Skills/Knowledge/Abilities

• • Bilingual.
    • Proficiency in both written and verbal English communication is essential for effective correspondence with clients, suppliers, business partners and colleagues beyond the province of Quebec.
  • Strong attention to detail and excellent organizational skills
  • Full understanding of end-to-end Account Payable process
  • Ability to work in a fast-paced environment and handle multiple priorities and deadlines
  • Strong communication skills (written and verbal) with the ability to effectively influence stakeholders at all levels of the organization
  • Accounting skills, general ledger account reconciliations, journal entries and accruals
  • Strong analytical and critical thinking skills with the ability to identify process improvements, resolve complex issues, and make data-driven decisions
  • Proven ability to build trusted partnerships across Finance, Procurement, Treasury, and business functions to achieve shared business objectives
  • Ability to balance strategic initiatives with day-to-day operational execution to ensure timely, accurate, and compliant accounts payable operations
  • Experience collaborating with cross-functional and geographically dispersed teams, with the ability to adapt processes to support multiple countries and evolving business needs
  • Ability to build and maintain strong, collaborative relationships with vendors while effectively resolving issues, managing escalations, and ensuring a high level of service
  • Strong knowledge of Corporate Credit Card management – Preferred

Additional Details for This Role

• • Hybrid Work Setting – Enjoy the flexibility of a hybrid model, with three days working remotely and two days in the office each week, supporting work-life balance and meaningful in-person collaboration. Exceptions may apply according to business needs. #atyourside