Accounts Payable Supervisor - Central Office

Farmington Public Schools is seeking an experienced Accounts Payable Supervisor.
This is a full time, full year position, 35 hours per week. Hours 8:00am - 4:00pm (60 minute unpaid lunch)
General Description:  The Accounts Payable Supervisor performs the duties of an accounts payable clerk and general clerical duties in the business office.  The Accounts Payable Supervisor directs the processing of invoices and payments, and manages expense accounts and budget reports. This position requires excellent organizational and analytical skills.

Qualifications:            

• Candidate must have experience in accounts payable
  • Candidate must have high school diploma
  • Candidate should have bachelor's degree in accounting, finance or related field
• Candidate must have at least two (2) years experience in accounts payable field
• Candidate must be reliable and extremely trustworthy
• A successful candidate demonstrates the ability to maintain cooperative working relationships with office personnel and staff, as well as interface with vendors
• A successful candidate will work collaboratively, independently, be detail-oriented and have the ability to multitask and prioritize
• A successful candidate demonstrates proficiency in accounting software and can prioritize high volumes of data entry accurately and efficiently
• A successful candidate demonstrates excellent written and verbal communication skills

 Reports To: Is supervised and formally evaluated annually by the Assistant Superintendent of Finance and Operations and/or their designee

Supervises:  Temporary Office Personnel, when necessary

Salary:  $34.95 - $38.67 per hour (per FPSEU contract)

Benefits: Medical, Dental and Vision Insurance, Life Insurance, 401a Defined Contribution Plan

Eligible for 13 paid holidays, 15 sick days, 10 vacation days after 6 months, 3 personal days

Job Responsibilities:

Mechanical Operations

• Proficient in the use of basic technology with the ability to work on Web Based applications and Google Workspace
• Demonstrate ability to use word processing, spreadsheet and other computer programs (Microsoft Excel and Word)
• Proficient in the ability to use accounting software and ERP systems

Accounting, Budgeting, Grants

• Strong understanding of generally accepted accounting principles and familiarity with accounts payable processes, controls and best practices
• Prepares checks, positive pay and monthly statements
• Verifies purchase orders and receiving slips against invoices, calculates discounts, checks freight bills, and prepares invoices for approval
• Verifies receipt of material and validates invoices
• Reviews all purchase orders to assure funds are available prior to signature and year-end balances in accounts
• Proficiency in data analysis, problem-solving, and attention to detail with the ability to identify discrepancies, analyze trends and propose solutions
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Verifies payments before controllers signature is added by reviewing checks and vouchers.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Records entry of, verifies documentation for, and distributes petty cash.
• Strong organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple projects simultaneously
• Ensures proper recordkeeping, filing, and storage of such records in a confidential and meticulous manner
• Manages all grant records and prepares State and Federal reports as required
• Maintains separate records for Title programs
• General clerical duties for the business office

Reporting

• Assists with the completion of required financial reports
• Analyzes expense reports and other invoices for accuracy and eligibility for payment
• Facilitates correct and timely preparation of budget reports and purchase journals
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner

Vendor

• Oversees the vendor onboarding process, vendor maintenance and W-9s
• Ensures employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s.

Communication

• Effective verbal and written communication skills to collaborate with internal stakeholders and vendors, as well as resolve issues and provide exceptional customer service
• Excellent team management abilities, including the ability to coach and develop team members and foster a positive work environment
• High level of integrity, ethics, and discretion when handling sensitive financial information and vendor relationships

Physical Abilities:

• Must be able to lift up to 15 pounds at times
• Prolonged periods of sitting at a desk, working on a computer, and filing

Performs related duties as assigned by the supervisor/evaluator.

The Board of Education will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability (including pregnancy), genetic information, veteran status or gender identity or expression, except in the case of a bona fide occupational qualification. Questions concerning Title VI or Title IX compliance should be directed to: Veronica Ruzek, 1 Monteith Drive, Farmington, CT 06032860-673-8270. Questions concerning Section 504 compliance should be directed to: Dr. Wendy Shepard-Bannish, 1 Monteith Drive, Farmington, CT 06032 860-677-1791.