Human Resources and Payroll Associate

Human Resources & Payroll Associate

Reports to: Controller

Supervises: No supervisory duties are included in this position.

Job Summary (Essential Functions):

Assist the Controller in the administration of human resources, payroll, Worker's Compensation, benefits, and employee data collection, processing and analysis. Maintain all information applicable to employee payroll and compute payroll for all staff members as approved by supervisors.

Job Tasks/Duties

• Maintains club's personnel files.
• Assists with selected recruitment and selection activities.
• Prepares internal and external position vacancy advertisements and announcements, including social media ads, the club's website, club industry Internet job boards and college career services offices.
• Sorts and reviews resumes as they arrive.
• Administers selection tests; and schedules meetings with prospective supervisors.
• Plans and conducts applicable club-wide training programs and benefits orientations.
• Processes enrollments, changes, and terminations of participants in all benefit plans and programs.
• Assists employees with any benefit claim issues or concerns.
• Assists in the development of the employee handbook and new personnel policies and procedures.
• Follows all standards required by all applicable federal, state and other laws and regulations, and files all compliance reports with the respective federal and state agencies.
• Participates in administrative staff meetings and attends other meetings, training and seminars as necessary.
• Maintains new hire paperwork and employee benefits deductions.
• Maintains time and attendance, absences, leaves, vacation, and sick leave reports.
• Prepares payroll and all payroll-related tax returns and reports.
• Prepares all payroll-related journal entries.
• Totals or verifies total hours worked by each employee.
• Maintains accurate records of pay rates for all employees.
• Reconciles tipped employees' gratuity reports and posts to payroll files.
• Processes garnishment paperwork and updates employee files for payroll.
• Calculates Workers' Compensation distributions and processes billings.
• Prepares all appropriate tax forms and deposits required for submission with payroll.
• Generates and mails Federal Form 1099 to employees.
• Updates management on current payroll and personnel issues.
• Notifies terminated employees about COBRA rights; sends letter by certified mail within 14 days of termination.
• Assists Controller with year-end bonus calculations and quarterly reporting.
• Assists applicable staff with information about anniversary, insurance, and 401(k) enrollment dates.
• Processes billings and maintains records for medical, dental and group insurance coverage.
• Cross-trains with and acts as back-up for accounts receivable, payable and human resources as needed.
• Completes special project tasks and other appropriate assignments as assigned by the Controller.

Education and/or Experience

• Associate's degree in Human Resources, Accounting, Finance, Business or related field required; Bachelor's degree preferred.
• Two years of combined human resources and payroll experience and/or training, preferably in the hospitality or club industry, or an equivalent combination of education and experience.

Job Knowledge, Core Competencies and Expectations

• General knowledge of applicable employment laws and practices.
• Prior experience in administration of benefits and HR programs preferred.
• Experience processing payroll using Paycom preferred.
• Skills in database management, record keeping and filing.
• Effective oral and written communication skills.
• Excellent interpersonal skills.
• Able to exhibit a high level of confidentiality.
• Knowledge of and ability to perform required role during emergency situations.

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand and lift up to 40 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.