Grants And Housing Compliance Manager

Why Join Us?
At AAAWA, a non-profit organization dedicated to helping aging individuals remain in the comfort of their own homes, we are committed to providing high-quality services that promote independence, dignity, and well-being. As a member of our team, you'll play an important role in supporting housing and grant-funded programs that enhance the quality of life for older adults.

We value our employees and offer a supportive, team-oriented environment where you can grow professionally. 

Benefits include:

• Affordable Insurance: Health insurance available for full-time employees.
• Paid Training: Get paid while attending mandatory training sessions that help you succeed and advance in your role.
• Benefits: Receive employer matching contributions to your retirement account.
• Paid Time Off & Holidays: Generous PTO package in addition to 9 paid holidays annually.

Join us in making a difference and become part of an organization that truly cares about both its clients and its employees.

Job Title: Grants & Housing Compliance Coordinator
Location: Fort Smith
Department: Grants & Housing
Reports To: Director of Grants & Housing
Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and compassionate Grants & Housing Compliance Coordinator to oversee the administrative and compliance functions of the Agency's housing programs. This position ensures compliance with HUD regulations and other federal, state, and local requirements while supporting housing managers, senior centers, and grant-funded providers. The Grants & Housing Compliance Coordinator plays a vital role in maintaining accurate records, coordinating reporting requirements, and ensuring quality services for tenants, clients and community partners.

Key Responsibilities

• Housing Program Administration: Coordinate the administrative functions of the Agency's housing programs, providing support to on-site staff and ensuring compliance with federal, state and local regulations, fair housing laws, HUD regulations, tenant selection plans, and Agency policies. 
• Tenant Eligibility & File Management: Assist with tenant selection for new applicants, conduct resident needs assessments, maintain tenant files in accordance with HUD guidelines, perform quarterly file reviews for compliance, and ensure all  annual and interim recertifications are completed accurately and on time.
• HUD Compliance & Audits: Serve as the primary point of contact for property audits, coordinate audit activities, report findings and required corrections to the Director of Grants & Housing, process Enterprise Income Verification (EIV) reports, and manage the Agency's HUD software system to maintain regulatory compliance.
• Tenant Financial Administration: Process monthly rent payments, coordinate tenant security deposits and refunds with the Finance Department and prepare correspondence related to lease agreements and program changes.
• Grant Support: Provide assistance to clients applying for various Agency grant programs as requested. 
• Medicare: Assist in providing Medicare updates and information to qualified individuals during Open Enrollment annually      and to newly eligible beneficiaries. 
• Communication & Professional Conduct: Respond promptly to phone calls, emails, and requests for information while maintaining a positive, professional attitude and supporting collaborative relationships with tenants, providers, and Agency      staff.
• Other Duties: Perform additional responsibilities as assigned to support the Agency's housing and grant program objectives. 

 Area Agency on Aging of Western Arkansas, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

• Bachelor’s degree in Business Administration or related field preferred or equivalent combination of education and experience.
• 2+ years of related experience preferred.
• Ability to proficiently use and perform key functions of MS Office programs.
• Technical writing and proofreading skills, including ability to draft contract language, and to review and edit written reports.
• Presentation skills, ability to prepare presentations, lead meetings, present ideas and information effectively and respond to technical inquiries.
• Valid Driver's License.
• Ability to travel out of the area and overnight.