Financial Analyst - Payroll Services (Term)

Interested staff members are required to complete the following online application to the attention of: The Recruitment Team. These 2 term positions are effective immediately and ending on or about October 29, 2027, and are due to term funding.

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school based positions. 

In compliance with Board policies and procedures, responsible for the financial analysis, reporting, data validation and reconciliation related to payroll and the Board’s Payroll Systems, collective agreement analysis and costing, as well as supporting the design, testing and implementation of system enhancements and new software initiatives in support of Payroll Services.

We have a lot to offer our employees and here is why you should consider working at YRDSB

1. A great place to live and work
2.  Our commitment to Equity, Accommodation, and Accessibility
3. Excellent salary and benefits

Total Rewards Include but are not limited to:

• Defined benefit pension plan
• Short Term Disability Plan
• 3 days paid religious holidays
• Summer Hours (Fridays off in July/August)
• A wide array of Benefits through Trust Plans
• Professional development and career growth, etc.
• Sabbatical and other leaves of absence
• Participation in Deferred Salary Plan
• Secondment opportunities
• Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

MAIN ACTIVITIES

• To assist in the update and maintenance of Board control files, including the creation of pay and deduction codes, to support accurate payroll processing and financial reporting as directed by the Manager and Associate Manager.
• To assist in creating testing and research supporting documentation to ensure compliance with various legislative requirements, Board policies and procedures, and financial controls.
• To assist with biweekly payroll production and related financial analysis and reconciliations as directed.
• To prepare and review various financial and statutory reports for external groups, including monthly union dues, Ontario Teachers' College deductions, pension reporting, and other payroll-related remittances.
• To support Ministry Appendix H audits and other payroll analysis as required to support Budget and Financial planning for all employee groups
• To participate in patch testing for updates to the ERP system. This includes identifying potential problems, assessing impacts on payroll calculations and financial reporting, and providing recommendations for solutions prior to implementation.
• To review departmental processes, reports, reconciliations and internal forms, and recommend improvements to payroll systems, financial processes, reporting and internal controls to enhance accuracy, efficiency, financial integrity and data quality.
• To identify, investigate and resolve system errors and discrepancies, including those identified in system-generated reports, assess related financial impacts, and ensure timely resolution within payroll deadlines.
• To assist in the implementation of system or process changes resulting from legislative, system, collective agreement, and financial requirements.
• To prepare and update the Annual Statutory Deduction tables including the verification testing of all employee groups within the tax groups with assistance of Associate Manager, Payroll Systems.
• To compile, validate, analyze, and report on payroll and financial data, including the development and maintenance of system reports using Report Writer and SQL, to support mass ROE processes, labour negotiations, legislative and collective agreement implementation, and ensure the accuracy, completeness, and integrity of payroll information.
• To participate in scheduling the cycles of activity, consolidation of submissions, preparation of required reports, for Associate Manager, Payroll Systems review and creation of annual payroll HRIS system calendars and Teacher Pension Plan calendars.
• To assist with training and provide guidance to Payroll Services staff on payroll processes, systems, reporting and related financial procedures.
• To assist with the preparation, reconciliation and review of the annual T4 process, annual pension reports, annual benefit reports, and other year-end payroll and financial reporting requirements.
• To prepare, maintain, and analyze payroll-related accruals, staffing costs, vacancies, leaves, overtime, replacement staffing, and related expenditure trends and variances to support accurate financial reporting, budget monitoring, forecasting, year-end reporting, and compliance with accounting standards.
• To perform other duties as assigned.

Line of Responsibility:  Responsible to the Manager, Payroll Services

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• A four-year university degree in Finance, Accounting, or a related discipline is required. Progress toward Chartered Professional accountant (CPA) designation is considered an asset.
• A minimum of five years of progressive experience in accounting, finance, payroll, financial analysis, or a related field is required. Demonstrated proficiency in financial, payroll, and HRIS system including system support, data management, reporting, analysis, testing, issue resolution, and troubleshooting, is required.
• Payroll Compliance Professional (PCP) or Certified Payroll Accountant (CPA) designation is an asset.
• Advanced knowledge of Microsoft Excel and strong knowledge of Microsoft Office, accounting software, payroll systems and reporting tools is required. Experience with SQL and/or report-writing tools is considered an asset.
• Strong analytical, problem-solving, organizational, verbal and written communication, interpersonal and computer skills are required.
• Demonstrated ability to analyze financial and payroll data, identify discrepancies, investigate issues, and recommend solutions is required.
• Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.

LEADERSHIP

• Supervision or people management is not an expectation of this role.
• Responsible for providing guidance and assisting in the training of Payroll Services staff including the Payroll Representatives and Senior Payroll Representatives.
• Communicates private and confidential information with individuals and groups within and outside of the Board including system vendors, as it relates to HRIS and payroll systems and related data.

ACCOUNTABILITY & DECISION MAKING

• Responsible for adherence to Board policies and procedures, collective agreements, payroll legislation, Canada Revenue Agency rules and regulations, Generally Accepted Accounting Principles and other applicable financial and compliance requirements.
• Responsible for maintaining knowledge and understanding of payroll and financial processes, HR practices and systems, and Structured Query Language (SQL) reporting to extract, analyze and report financial and payroll data using various tables and calculations.
• Decisions and recommendations made can have a direct impact on the accuracy of employee pay, financial reporting, payroll-related accounts and management information. Risks include incorrect payroll calculations, retroactive payments, financial data, reconciliations and reports used for payroll processing, accounting and decision-making.
• Accountable for assisting in the development and enhancement of procedures, processes and internal controls to improve the accuracy, efficiency and effectiveness of payroll production, financial reporting, reconciliations and system processes.
• Investigates and resolves system errors, data discrepancies and financial variances through analysis and testing in a test environment to ensure accuracy, compliance and timely resolution within payroll deadlines.
• Provides recommendations on system, reporting and process improvements based on analysis of payroll and financial data, system functionality and identified risks.

Working Conditions:

• Typical corporate office environment.
• Requires use of technology and computer equipment for prolonged periods.

To register and apply for a job posting, you must complete all four (4) steps:

1. Visit our online employment application and either log into your account or create an account if you do not have one.

2. Complete a Portfolio (e.g. resume, professional supervisory references, etc.)

3. Search Job Postings and Apply

4. Verify that you have applied to the correct job posting in your Job Application Log

Note: You will receive a pop-up notification, followed by a confirmation email once the application has been successfully submitted. Also, all successfully submitted applications to job postings are listed on 'Jobs Applied To' page in your ATE profile for your record.

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the District Action Plan. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We actively encourage applications from members of groups with historical and/or current barriers to sovereignty, equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex.   We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to careers@yrdsb.ca or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team. 

Important Note for YRDSB Employees:  If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager ( disability.management@yrdsb.ca ) to ensure that your accommodation needs can be met in the new role that you are pursuing.  If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing careers@yrdsb.ca to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members:

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

CUPE 1734 applicants will be considered to have the required educational qualifications based on the job description for the CUPE 1734 classification they currently hold on a permanent basis, in accordance with the terms of the CUPE 1734 Collective Agreement. 

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services.  All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted. 

The personnel file of all internal applicants will be reviewed as part of the selection process.